FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
Erasmus+ enables university academic staff to spend teaching periods at the partner universities via bilateral agreements in which the staff mobility for teaching assignments is foreseen. Bilateral agreement is required for academic staff exchange program.
The purposes of STA may be summarized as follows:
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Not only academic but also administrative staff of a university with an Erasmus University Charter (EUC) can also benefit from the staff mobility training (STT) in an Erasmus partner university or in a business enterprise. Bilateral exchange agreement is not required for administrative staff exchange program.
Staff mobility training (STT) includes three types of mobility:
There are two types of programs which enable staff exchange under Erasmus+: KA103 Erasmus Staff Mobility and KA107 International Credit Mobility. Information for KA103 Erasmus Staff Mobility can be found below. Please click here for information about KA107 International Credit Mobility.
Teaching periods
Teaching periods can have a duration of 2 days – 2 months, on condition of minimum 8 lecture hours per week. If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week (e.g. since it is compulsory to carry minimum 8 hours of teaching per week, this should be minimum 16 hours for a two weeks-activity). If the teaching activity lasts less than 2 days or the teaching hours are less than the minimum requirement, the activity is considered as void and the grant payment is not made for the related activity.
Training periods (job shadowing, workshops, etc.)
Teaching periods can have a duration of 2 days – 2 months. If the mobility stated on the participation certificate is less than 2 days, the mobility is accepted as invalid and the participant is required to return the Erasmus grant.
Important to Know
All mobility activities for 2018 KA0103 project should be finalized before May 2020, and for 2019 KA013 project should be finalized before May 2021.
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
To be able to participate in this mobility program, your Department/School/Faculty/Institute must have a valid Erasmus+ Faculty exchange agreement with the partner institution you intend to visit. The current list of our partners is provided in the Institutional Partner List.
If you wish to visit an institution that is not yet our partner, we urge you to contact the Office of International Programs (partner@ku.edu.tr ) to initiate the procedure for signing a new agreement. Please note that an institution must have an Erasmus Charter to be able to take part in this mobility.
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Erasmus agreement is not required for administrative staff exchange program. Therefore, administrative staff members can identify the institution before the application procedure.
Erasmus+ Faculty and Administrative exchange quotas are announced by OIP before every application round. The announcement is also made via KU Daily and all-staff & all-faculty e-mailing.
Please refer to OIP’s Application and Selection Calendar.
Who is Eligible to Apply?
Faculty/ Administrative staff members have to be full-time/part-time employees of Koc University. Faculty/ Administrative staff members who has a contract with Koc University can also participate in the program despite the fact that the employee does not have a tenure at KU.
Application Documents
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Application Method
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below:
Watch the demo video of application process here
Application video for Outgoing Administrative Staff:
Application video for Outgoing Academic Staff:
Selection Criteria
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
Important Notes:
In case more than 1 applicant receives the same score;
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Important Notes:
In case more than 1 applicant receives the same score;
IMPORTANT: If an applicant is applying to both Erasmus+ KA103 and Erasmus+ Worldwide KA107 Faculty & Staff Exchange Programs, there will be a deduction of -5 points in one of the programs upon the applicant’s choice.
Announcement of Results
Erasmus+ placement results are announced on Kuapp system. To view your results, you may check the result by logging into your Kuapp account at kuapp.ku.edu.tr.
The following would help you understand your status on kuapp:
OIP also sends an e-mail announcement for the placement results and Selection & Placement list is also shared via OIP bulletin board.
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via outgoing@ku.edu.tr
If your application was neither selected for a grant nor included in the substitute list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via kuapp@ku.edu.tr .
Overview
Financial support is available for the academic staff members to spend teaching periods abroad and for the administrative staff to have training at an institution or university.
The number of grantees is determined by the National Agency in accordance with the grant allocated to Koç University for the year
Grants are paid to staff members in two instalments. 70% of the total grant (daily grant & travel grant) is paid before departure in 30-45 days following the submission of before mobility documents to OIP, and the remaining 30% is paid after the staff member submits all required after mobility documents, depending on the mobility duration as verified by the Certificate of Attendance. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Daily Grant Amount
Erasmus+ Staff mobility program provides daily stipend to staff members based on the table below. Koç University holds the right to determine the maximum duration for grant payment. Grant payments are made in Euro without being subjected to tax cuts.
Country Group | Host Country | Grant Amount Per Day (Euro) |
1. Group Program Countries | United Kingdom, Denmark, Ireland, Sweden, Finland, Iceland, Lichtenstein, Luxembourg, Norway | 153 |
2. Group Program Countries | Germany, Austria, Belgium, France, Italy, Cyprus, Greece, The Netherlands, Spain, Malta, Portugal, | 136 |
3. Group Program Countries | Bulgaria, Latvia, Macedonia, Slovakia, Czech Republic, Poland, Romania, Estonia, Croatia, Lithuania, Slovenia, Hungary, Serbia | 119 |
For staff mobility activities lasting more than 14 days; %70 of the above-mentioned amounts must be taken into consideration as daily grant after day 15 and more.
Any grant cannot be paid for the days without an activity or being certified.
Travel Grant
Travel grant must be calculated via distance calculator according to the table below. The grant amount is for a round trip and cannot be multiplied. Connecting flights are subjected to the same procedure.
Travel Distances | Amount (€) |
Between 10-99 km | € 20.00 |
Between 100-499 km | € 180.00 |
Between 500-1999km | € 275.00 |
Between 2000-2999 km | € 360.00 |
Between 3000-3999 km | € 530.00 |
Between 4000- 7999 km | € 820.00 |
8000km and more | € 1,500.00 |
Grant Deduction
Zero Grant Participation
Participants are able to participate in Erasmus+ Study program without receiving grant. However, it should be noted that the participants have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
Erasmus Disability Grant
The participant is required to submit the following documents to OIP before the mobility takes place.
Academic Staff (Teaching Activity)
Administrative Staff (Training Activity)
The participant is required to submit the following documents to OIP after the mobility takes place.
Academic Staff (Teaching Activity)
Administrative Staff (Training Activity)
To cancel your application after submitting the Commitment Letter, you need to submit the cancellation petition to OIP.
It should be noted that participants, who cancel their exchange after the “notice period” provided by OIP right after the announcement of selection results, would lose -10 points if they apply for Erasmus+ Program again in the future.
Commitment Letter (Turkish) / Commitment Letter (English)
Mobility Agreement for Teaching (for academic staff)
Mobility Agreement for Training (for administrative staff)
Special Need Support Request Form
Template Confirmation Letter from Supervisor
Erasmus KA103 Faculty & Staff Exchange Info Session Presentation
For any inquiries regarding exchange programs, please open a track-it by sending an e-mail to outgoing@ku.edu.tr or open a track-it via https://trackit.ku.edu.tr/