A traineeship (work placement) abroad in an enterprise or any other relevant workplace. Traineeships abroad at a workplace are supported during short cycle, first, second and third cycle studies.
Students should work as an intern in a business enterprise or organization, which is directly related to their own educational field. The internship does not necessarily have to be a mandatory component of the student’s educational program although the economic sector the student works at should be closely related to it. Wherever possible, the traineeships should be an integrated part of the student’s study program.
This program enables you to spend a placement (traineeship) period between months to 12 months in an enterprise or organization in Istanbul, Türkiye; public or private organizations active in the labor market.
However, it should be noted that in order to help more students benefit from the Erasmus;Grant, payments will be made for max. months depending on the available budget and number of applicants
IMPORTANT: If a student returns home country before the end of the traineeship period and/or before the min. required duration (min. 2 months), then sanctions regarding the Erasmus+ ICM grant will be implemented.
If there is a “compelling reason”**, student should immediately get in touch with the Office of International Programs of Koç University and OIP will seek Turkish National Agency’s advice and approval on the matter. If Turkish National Agency approves the situation as “compelling”, then OIP will inform the student and student will be able to return home before the end of the mobility period. Student will only receive the grant for valid days of mobility.
If a student returns home without getting in touch with KU OIP first, then the mobility will be considered invalid and student will be asked to return the initial grant (70%) back to Koc University.
**Compelling Reason: Family issues, Health problems, Natural disaster, etc.
The following types of organizations are not eligible as receiving organizations for student traineeships:
For Erasmus+ ICM quotas, partner universities receive regular quota update emails from our Office.
Partner institutions can also contact us through firstname.lastname@example.org to check quotas.
The selection process will evaluate the applicants and will prioritize candidates according to the established criteria and budgetary availability. The selection process will be based on the principles of equity, fairness and transparency. The first criterion is academic merit, but with equivalent academic level, preference should be assigned to students from less advantaged socio-economic backgrounds and who didn’t participate in Erasmus+ ICM, Erasmus Mundus/EMJMD before.
Suggested Evaluation criteria for Students (undergraduate and master’s degree):
Suggested Evaluation criteria for PhD students:
It’s very important to know that being selected by the home university does not guarantee the acceptance of the student by Koç University. The student will be informed about the acceptance once the required application documents are submitted on https://kuapp.ku.edu.tr Students should note that “Letter of Acceptance” by the host organization is must-to-have before submitting to online application on kuapp.
Partner HEIs should send the “Appointment Letter and Selection Committee Report” to the Office of International Programs at Koç University. If the partner university student plans to do an internship at one of the administrative offices of Koç University, OIP will get in touch with proposed departments to find appropriate host for the incoming student. Once the host department confirms, incoming student will be informed by OIP and will be asked to compete the online application on the Kuapp website and upload the required documents.
If the student would like to do an internship at an organization other than Koç University, the student is responsible of finding a host organization and submit a “Letter of Acceptance” when applying to Koç University.
In case some grants are not exhausted after the first round of application, a second round of application will be announced to partner university students by the International Office of the Partner University. Each call for application published by the University may stipulate different dates of start and/or end; in any case all mobility programs must be concluded by July 30th, of the relevant Academic Year. Once the student is nominated by the home university, the student will receive an automatic notification from KU OIP to complete his/her application via online application system.
**Please select the Reference Type at the Application Information section as “Internship”
The following documents should be uploaded in Koç University’s online application system:
After you are selected please note that you will be expected to submit below documents to Koç University OIP:
Documents to be submitted by student upon arrival at the host institution:
Following the completion of the program, the student has to take the following steps:
The number of grantees is determined by the National Agency in accordance with the grant allocated to the country for the year.
Grants are paid to students in two instalments. 70% of the grant is paid on the first week of the internship following the submission of “before mobility” documents to OIP, and the remaining 30% is paid after the student submits all required documents, depending on the mobility duration as verified by the Certificate of Attendance and passport entry/exit dates, and taking into account the student’s level of success and fulfilling their responsibilities. Payments are made in Euros.
Erasmus+ ICM Traineeship program provides monthly stipend as well as travel grant to selected participants. Partner university students going to Koç University receives 800€ per month.
Selected participants also receives travel grant. The calculation is done based on the distance between Koç University and the host city. Calculation is done by Distance Calculator.
|20-99 km||20 €|
|100-499 km||180 €|
|500-1999 km||275 €|
|2000- 2999 km||360 €|
|3000-3999 km||530 €|
|4000- 7999 km||820 €|
|8000 km an above||1.500 €|
Deductions may apply to students who do not fulfil their responsibilities and/or are unsuccessful. Grant deduction may take place in case of the following:
Students are able to participate in Erasmus+ ICM Traineeship program without receiving a grant. However, it should be noted that the student has to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to KU OIP.
Erasmus+ ICM interns and KU ID cards:
The host department at Koç University is responsible for registering the intern as a visitor in KUSIS (Koc University Student Information System), which will generate a KU identity in the form of an e-mail account and will provide an access card to the university for the intern.
Erasmus+ ICM interns and accommodation:
During periods of low occupancy (namely Spring and Summer semesters), Erasmus+ ICM interns may be eligible for housing on campus (Main Campus & West Campus). Otherwise, Erasmus interns are to be referred to the private housing market. The intern is responsible for arranging their own accommodation, with possible assistance from the department. For all other dorm related inquiries, please e-mail: email@example.com.
Interns can seek assistance from the International Community Office ( firstname.lastname@example.org) for visa requirements. Interns are also advised to check out ICO’s website for necessary information.