Pre-Arrival

Nomination & Application Procedure

Nomination

Online Nomination Form

Koç University receives incoming exchange student nominations through the KUAPP online portal. The link to this portal is shared with all partners via email.

Nomination and Application Dates:

Fall, Spring and Full Academic Year: 1st April – 1st June (every year)

Spring (second call): 1st September – 1st November (every year)

Summer: 1st February – 1st of April (every year)

Please kindly note that nominations end at 5:00 pm local time on the last day. In order to prevent any loss of data, nominations are accepted through the online module only.

Procedures and Steps

Every semester Koç University’s Office of International Programs (OIP) contacts its partner universities and informs them about the online student nomination procedures. Our partners nominate students who meet our general admission criteria on Koç University’s KUAPP system. Student applications also take place on this system once the nomination process has been completed.

Please click to see the KU Fact Sheet

Requirements for Nominating a Student

Erasmus+ Worldwide

  • A minimum GPA of 2.2/4.00 for undergraduates and a 2.5/4.00 for graduate students.
  • However, exchange students should liaise with their exchange advisor for specific academic requirements for specific academic and GPA requirements for their university.
  • At Koç University, medium of instruction is in English. Therefore, it’s required to present a document that states your proficiency in English.
  • Koç University requires minimum B2 (CEFR) or TOEFL PBT 550; TOEFL CBT 213; TOEFL IBT 80 or IELTS 6.5.These exams must be taken within the last two years.
  • If the student is a native English speaker, or has already been studying in an English speaking country, at a higher education program (USA, Canada, Australia, Singapore and UK, etc) then the student does not need to take these exams.
  • For Erasmus exchange program, language requirement is as stated in the agreement between two institutions. Required documentation should be provided accordingly.
  • For further information about nominating students/quotas please email: partner@ku.edu.tr

 

Koc University Erasmus Code: TRISTANBU17

PIC Code: 941968262

 

Application

To be eligible to apply, you should have been nominated by your International Programs coordinator at your home university. Nominated students are sent our Online Application Form which should be filled out carefully. Please note that we need to have scanned copies of your transcript, and your English language certificate as well as a valid passport, passport size photograph for your Koç University ID card and residence permit.

Nomination and Application Dates:

Fall, Spring and Full Academic Year: 1st April – 1st June (every year)

Spring (second call): 1st September – 1st November (every year)

Summer: 1st February – 1st of April (every year)

Please kindly note that nominations end at 5:00 pm local time on the last day. In order to prevent any loss of data, nominations are accepted through the online module only.

Application Requirements

  • You must be a full time student at your home university
  • Your home university and Koç University must have an exchange agreement.
  • You must be nominated by your home institution.
  • For Erasmus students the CGPA (cumulative grade point average) must be 2.2 for undergraduate students and 2.5 graduate students or above on a 4.0 scale which keeps academic standards high and ensures students ability to take courses at Koç.
  • Since the academic language at KU is English, exchange students need to be proficient in English to understand professors and successfully complete their coursework.  Koç University requires minimum B2 (CEFR) or TOEFL PBT 550; TOEFL CBT 213; TOEFL IBT 80 or IELTS 6.5. These exams must be taken within the last two years.
  • If the student is a native English speaker, or has already been studying in an English speaking country (USA, Canada, Australia, Singapore and UK, etc) then the student does not need to take these exams.

 

Application Form

Student applications also take place on KUAPP once the nomination process has been completed. Subsequently, students are sent an automatic message with their own log-in credentials and they may begin the application procedure immediately. Students are expected to fill out and submit their forms by the end of the application period. It should be noted that applications close at 5.00 pm local time on the last day of the application period.

 

Remarks

Electronic acceptance letters are delivered via KUAPP with an electronic signature. If requested, the exchange office can provide the students and/or their exchange advisors with a hard copy acceptance letter.

 

Koc University Erasmus Code: TRISTANBU17

PIC Code: 941968262

 

Acceptance

When you are accepted as an Exchange Student, Koç University Office of International Programs will send you an e-mail including a pre-arrival guide that gives you all neccesary information about getting a visa, required documents for your residence permit, the procedures about health insurance as well as academics, student life and transportation.

Following the acceptance stage, you will receive student ID number, Koc University e-mail account and password to access KUSIS (Koc University Information System) to apply dormitory and to enroll courses via e-mail by OIP.

Scholarship Opportunities

Turkish Coalition of America (TCA) is a public charitable organization founded to promote goodwill between the United States and Turkey and to enhance a better understanding of Turkish American issues through public Education. TCA sponsor sup to 100 “Study Abroad in Turkey” scholarships per year for African American, Hispanic American and Native American students. These scholarships are awarded to eligible undergraduate and graduate level students who have been accepted to a University in Turkey. Scholarships range from $500 to $2.000 and are intended to contribute towards the cost of studying abroad. For more information, please click here.

Faculties, Programs, Course Lists, Academic Information

Academic Information

Office Hours and Contact Information

Your exchange advisor is ready to help you with any difficulties during your exchange.

Jasmin Bahr, Exchange Programs & Partnerships Assistant Specialist 
Email Address:  jbahr@ku.edu.tr /  kuapp@ku.edu.tr

Phone Number: +90 212 338 1124

Mobile: +90 549 824 5017 (out of office hours)

From Monday to Friday, during office hours (08:00 – 12:00 & 13:00 – 16:00)

 

Arzu Dalyan, Exchange Programs & Partnerships Assistant Specialist 
Email Address:  adalyan@ku.edu.tr / kuapp@ku.edu.tr

Phone Number: +90 212 338 1802

Mobile: +90 549 790 8355 (out of office hours)

From Monday to Friday, during office hours (08:00 – 12:00 & 13:00 – 16:00)

Erasmus Paperwork

Learning Agreements

Erasmus students must have their learning agreements signed by their respective Faculty Erasmus Coordinators. The list of coordinators for this semester can be found below:

Departments/Colleges Coordinators Room # Phone # E-mail
C.A.S.E. (College of Administrative Sciences and Economics) Prof. Dr. Ziya Öniş CASE 150 1670 ZONIS@ku.edu.tr(please cc evrenyuce@ku.edu.tr)
International Relations
Business Administration
Economics
C.S.S.H (College of Social Sciences and Humanities) Dilek Barlas SOS 259 1408 dbarlas@ku.edu.tr
Psychology
Arch. History of Arts
Eng. Lang. Comp. Lit.
History
Philosophy
Sociology
MAVA (Media and Visual Arts)
Law School Yasin Alperen Karaşahin SOS 157 1825 yakarasahin@ku.edu.tr
College of Science Yongsoo Park SCI Z59 1815 YPARK@KU.EDU.TR
Mathematics
MBGE
Chemistry
Physics
College of Engineering Öznur Özkasap ENG 144 1584 OOZKASAP@KU.EDU.TR
School of Medicine Burcu Ergin
burcuergin@ku.edu.tr

Koc University Erasmus Code: TRISTANBU17

PIC Code: 941968262

Academic Calendar & Semester Periods

September 9 – 10 Arrival of Incoming Exchange Students (Dorm check-in begins)
September 11 – 15 Orientation Week
September 18 First Day of Classes
September 18 – 22 Add-Drop Period
October 29 93rd Anniversary of the Founding of the Turkish Republic (Holiday)
November 10 Remembrance Day for Ataturk
December 8 Deadline for Course Withdrawal
December 22 Last Day of Classes
December 23 – 24 Additional Class Days (in case of need due to bad weather conditions)
December 27 – January 7 Final Examinations
January 1 New Year’s Day (Holiday)
January 8 – 9 Additional Final Exam Days (in case of need due to bad weather conditions)
January 10 – 11 Make-up Exams
January 12 – 13 Dorm Check-out

Academic Calendar / Spring 2018

January 27 – 28 Arrival of Incoming Exchange Students (Dorm check-in begins)
January 29 – February 02 Orientation Week
February 05 First Day of Classes
February 05 – 09 Add-Drop Period
April 09 – 13 Spring Break
April 23 National Sovereignty and Children’s Day (Holiday)
April 27 Deadline for Course Withdrawal
May 1 Labor and Solidarity Day (Holiday)
May 18 Last Day of Classes
May 19 Youth and Sports Day (Holiday)
May 21 – 22 Additional Class Days (in case of need due to bad weather conditions)
May 28 – June 08 Final Exams
June 09 – 10 Make-Up Exams
June 11 – 12 Dorm Check-out

Semester Periods

For Summer 2018, Fall 2018 and further dates please check the General Academic Calendar at http://registrar.ku.edu.tr/academic-calendar.

Course Terminology

 

Course Load, ECTS (European Credit Transfer System) & KU credits
Course load indicates how many credits you take per semester. KU students usually take five courses per semester (for an average of 15 KU credits which is equal to 30 ECTS). Although there is no requirement for exchange students, at least three courses are recommended. It is up to your home institution to approve your course load.

Course Codes 
Course time-tables are coded as B1, B2, B3, A1, A2, A3, etc. B stands for 75 minute long courses and A stands for 50 minute courses. For instance:

A1: 09:30-10:20    A5: 13:30-14:20
A2: 10:30-11:20    A6: 14:30-15:20
A3:  11:30-12:20   A7: 15:30-16:20
A4:  12:30-13:20   A8: 16:30-17:20

Courses coded 100-499 indicate UNDERGRADUATE courses.
Courses coded 500-699 indicate GRADUATE courses.
Any course codes greater than 699 indicate doctorate courses.

 

Grading System

A+ 4.00 Superior+ 98-100
A 4.00 Superior 90-100
A- 3.70 Superior- 87-89
B+ 3.30 Above Average+ 83-86
B 3.00 Above Average 80-82
B- 2.70 Above Average- 77-79
C+ 2.30 Average+ 73-76
C 2.00 Average 70-72
C- 1.70 Average- 67-69
D+ 1.30 Deficient+ 64-66
D 1.00 Deficient 60-63
F 0.00 Failing 00-59

This table provides guidelines for grading system at KU for incoming exchange students but it cannot be used as the grade transfer chart for outgoing KU students. They need to consult their faculties/graduate schools for grade/credit transfer.

Course Lists

For Fall 2015 course list, please follow the link

For Spring 2016 course list, please follow the link

For Summer 2016 course list, please follow the link

For Fall 2016 course list, please follow the link

For Spring 2017 course list, please follow the link

For Summer 2017 course list, please follow the link

For Fall 2017 course list, please follow the link

For Spring 2018 course list, please follow the link

For Summer 2018 course list, please follow the link 

For Fall 2018 course list, please follow the link

For Spring 2019 course list, please follow the link

For Fall 2019 course list, please follow the link

For Spring 2020 (tentative) course list, please follow the link

Academic Advisors

 

Each student has been assigned to an academic advisor whose name can be found on the student’s KUSIS profile. Academic advisors are there to assist students with course issues and provide academic support. Academic advisors can also serve as liaisons between students and faculty members or present academic opportunities on campus such as research positions and special programs/projects.

Course Planning and Enrolment

 

The dates for course planning and enrollment will be shared with you via e-mail by OIP once announced by the Registrar’s Office.
Steps to take: 
Log into KUSIS with your KU username and ID:  kusis.ku.edu.tr

  • Course planning: Self service —> Program Enrolment —> My course planner —> choose courses —> plan courses
  • Course enrolment: My planned courses —> (select appropriate course section) —> enroll in courses

Course Overload

Which students can overload?

  • Students wishing to enrol in more than 5 courses per semester (by taking an additional course of 2 or more credits) must meet the following requirements in order to be approved:
  • Students whose GPA is at or above 2.70/4.00 (*),
  • Students who have completed the previous semester (Fall or Spring) with an SPA of 2.70 or above with at least normal course load,
  • Students who are able to graduate by overloading by one course in addition to their regular course load for at most three semesters with one of those semesters being a summer semester,
  • Double Major students whose request to overload is related to their Double Major program.

Other students cannot overload. Students do not pay an extra fee for overloading in Fall and Spring semesters. However, students who satisfy one or more of the overload criteria need to pay the additional course fee for the third course they take in Summer term.

(*) Note: College of Engineering students at Freshman status, who satisfy one or more of the conditions above, may only overload with the approval of their advisor.

Withdrawal from a Course 

Prerequisite: Some intermediate and advanced courses will require an introductory study in the related subject. In such cases, the course instructor or your advisor will look for the proper prerequisites in your previous studies. Should you wish to take a class without the required prerequisites, you can talk to the instructor for special permission.
Independent Study: KU offers independent study as a way for students to earn credit for specialized projects. These projects can take the form of research, experiential learning, etc. To receive permission for independent study projects, students must first get in contact with and ensure the support of a KU faculty member.
Research Assistant Positions: KU offers the opportunity for students to work alongside academics as research assistants on a voluntary basis. For detailed information on opportunities, please consult this link.

Early Final Examinations

 

Early final examination requests must be made by the fourth week of the semester. You will be expected to submit a formal request to the academic/administrative coordinator at the related faculty along with the proof of:

  • a home school scheduling conflict
  • a job/internship acceptance letter
  • urgent health issues

No requests will be taken into consideration apart from the above. All students are expected to remain in Istanbul until the end of the final examination period.

Steps to take:

  • Forward supporting documentation to the academic/administrative coordinator at the related faculty by the fourth week of the semester.
  • The coordinator will evaluate each case and decide on date and type of examination to be issued.
  • The coordinator will forward the final decision to students.

Incoming Guide + Contacts of involved departments

Students who will be a part of Koç University should read the Exchange Semester at Koc University Guide and Incoming Exchange Student Guide carefully. They both contain everything that you need to know such as getting a visa, required documents for your residence permit, the procedures about health insurance and information about academics, student life and transportation.

In order to provide you more support prior to your arrival to Koc University, we hold pre-arrival webinars. Here you can find the recording of one of the webinars for Spring 2020 incoming students. During the webinars, the same topics were covered:

  • Visa, Residence Permit Application, Health Insurance (2:00 to 13:08)
  • Arrival to KU (13:19 to 20:20)
  • Housing (20:22 to 33:15)
  • Studying at KU (academic information on the semester calendar, courses and course enrollment, early finals, etc.) (33:15 to 53:42)
  • Turkish Host Family Program (53: 44 to 56:22)
  • Research Assistant Program (56:23 to 57:42)
  • Mentorship Program (57:43 to 59:28)
  • Living Costs (59:29 to 1:01:03)
  • Weather (1:01:04 to 1:02:23)
  • Security and Safety (1:02:24 to 1:03:09)

The webinars are based on the Incoming Exchange Student Guide. Therefore, you may have a look at the guide for further information.

Erasmus Procedures

Learning Agreements

Erasmus students must have their learning agreements signed by their respective Faculty Erasmus Coordinators. The list of coordinators for this semester can be found below:

Departments/Colleges Coordinators Room # Phone # E-mail
C.A.S.E. (College of Administrative Sciences and Economics) Prof. Dr. Ziya Öniş CASE 150 1670 ZONIS@ku.edu.tr(please cc evrenyuce@ku.edu.tr)
International Relations
Business Administration
Economics
C.S.S.H (College of Social Sciences and Humanities) Dilek Barlas SOS 259 1408 dbarlas@ku.edu.tr
Psychology
Arch. History of Arts
Eng. Lang. Comp. Lit.
History
Philosophy
Sociology
MAVA (Media and Visual Arts)
Law School Yasin Alperen Karaşahin SOS 157 1825 yakarasahin@ku.edu.tr
College of Science Yongsoo Park SCI Z59 1815 YPARK@KU.EDU.TR
Mathematics
MBGE
Chemistry
Physics
College of Engineering Öznur Özkasap ENG 144 1584 OOZKASAP@KU.EDU.TR
School of Medicine Burcu Ergin
burcuergin@ku.edu.tr

Koc University Erasmus Code: TRISTANBU17

PIC Code: 941968262

Visa, Residence Permit and Health Insurance

Visas

Depending on their nationality, students are able to enter Turkey with a multiple entry tourist (ordinary) visa, e-visa or student visa.

Please check your country’s eligibility and/or apply by clicking on “Main Page > Apply Now” at: https://www.evisa.gov.tr/en/. If you are exempt from a tourist visa for Turkey, you need not apply for a student visa at the Turkish Consulate. You will simply enter the country with a passport valid for the complete length of stay plus 60 days.

A student visa will still be valid, but must be issued from the consulate (and some countries’ consulates no longer issue these visas for Turkey). The student visa however, is a single-entry visa.

We refer you to the official Republic of Turkey webpage on which you may scroll down to country-specific information for further details: http://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa.

For a more detailed information, you can refer to our guide.

Residence Permit

A residence permit is required of anyone who will stay in Turkey for longer than 3 months or the amount of time granted through a visa. Therefore, all exchange students are obliged, by law, to apply for and obtain a residence permit upon their arrival in Turkey.

STUDENT RESPONSIBILITIES PRIOR TO ARRIVAL:

Exchange students apply for a residence permit during their orientation week at Koc University with the help of our International Community Office (ICO). Upon completion of the application, students will receive an automatic appointment date which may be disregarded as all Koc student appointments will take place on campus on an assigned day.

Questions: ico@ku.edu.tr

STUDENT RESPONSIBILITIES UPON ARRIVAL:

Submit the following documentation to the Office of International Programs during the orientation week:

  • PASSPORT AND COPY OF ITS:  

1. ID page

2. Last entry stamp (the stamp you obtain at passport control in the airport)

3. Visa page (or e-visa document)

  • HEALTH INSURANCE (see below)
  • 4 BIOMETRIC PHOTOGRAPHS: Full face, front view with a plain white background; taken within last 6 months
  • ATTESTATION DOCUMENTS: to be issued by mentors and signed by exchange students after arrival
  • STUDENT ENROLMENT DOCUMENT: to be issued by Office of International Programs after arrival
  • APPLICATION FEE: 72 TL

​*If you miss the appointment, or come unprepared: it will be your own responsibility to complete all steps of application process.

For a more detailed information, you can refer to our guide.

Health Insurance

As per immigration laws in Turkey, it is MANDATORY that all students have valid insurance that covers the total duration of their enrolment at Koç University. The insurance should take effect from the day the student enters Turkey and should cover them for their complete duration of stay.
General requirements for health insurance policies:

  • Valid in Turkey
  • Translated into English
  • Meets minimum coverage requirements (as outlined below)

Minimum Policy Content

Contracted Institutions *Non-Contracted Institutions
Annual Minimum Limit Contributions Annual Minimum Limit Contributions
Outpatient Diagnosis Treatmend 2.000.-TL Insured : %40
Company : %60
2.000.-TL Insured : %40
Company : %60
Inspatient Diagnosis Treatmend Unlimited Insured : %0
Company %100
20.000.-TL Insured : %20
Company %80

*Non- Contracted Institutions: Institutions(hospitals, physicians’ offices, and the other health institutions.) do not have an agreement with insurer

Note:

There are other insurance options for foreign students in Turkey, however, to obtain any insurance in Turkey will take time and is often a complex process. You might have medical needs until you obtain a Turkish Health Insurance and you have to pay extraordinary amounts of cash money for any procedure as a foreigner. Therefore, we recommend that you are insured prior to entry to Turkey.

If you consider purchasing a health insurance in Turkey our International Community Office will assist you only after you arrive in Koç University.

ONLY FOR ERASMUS STUDENTS:

Bilateral Social Security Agreements as Alternative Insurance Coverage In Turkey
Students whose nationalities are listed below may bring from their home country their bilateral social security agreement labelled with the corresponding agreement code.
In order to be covered by Turkish Public Health Insurance, students will fill out a supporting form at the OIP and will also submit:

– The original document from your home country with the agreement code and original signature (not a photocopy)
– Application form that we will provide
– Passport photocopy

The OIP will schedule a trip to the social security office where all student agreements will be validated and students will receive their Turkish social security number. Students must bring passports to this appointment. This option is free of charge for eligible nationalities.

Country Agremeent Code
Germany A/T 11, A/T 12, A/T 23
Austria A/TR 3, A/TR3-A, TR/A6
The Netherlands N/TUR 106, N/TUR 111, N/TUR 112
Belgium BT.8, BT.10
France SE 208-01 FT, SE 208-02 FT, SE 208-04 FT,SE 208-05 TF, SE 208-06 AFT, SE 208-06 CFT, SE208-17 FT, SE 208-18 TF, SE 208-19 FT, SE 208-28 FT, SE 208-30 FT
Turkish Republic of Northern Cyprus K.K.T.C. / T.C. 3, K.K.T.C. / T.C. 5
Macedonia MC/TR 4, TR/MC 10
Romania R/TR 3
Albania AL/TR 4, AL/TR 10
Bosnia BH/TR4, BH/TR5,
Czech Republic CZ/TR 111, CZ/TR 112
Luxembourg L/TR 3,

For a more detailed information, you can refer to our guide.

Housing

Koç University dormitories have a capacity of nearly 2900 students. Student housing applications are processed by Dormitory Management. (housing@ku.edu.tr)

Undergraduate West Campus Housing Applications

Triple bunk beds are available at West Campus for those who apply and make payments during the assigned period.

Students requiring an alternative room type due to disability/medical accommodation should send their requests and official health reports to: housing@ku.edu.tr for verification before the application deadline.

Fee:  TBA for Fall 2019

Announcement of room assignments: TBA for Fall 2019

Move-in:TBA for Fall 2019

Move-out: TBA for Fall 2019

Graduate West Campus Housing Applications

GRADUATE STUDENTS (Master’s/PhD): Double bunk beds are available at West Campus for those who apply and make payments during the assigned period.

Students requiring an alternative room type due to disability/medical accommodation should send their requests and official health reports to: housing@ku.edu.tr for verification before the application deadline.

Fee: TBA for Fall 2019

Announcement of room assignments:TBA for Fall 2019

Move-in: TBA for Fall 2019

Move-out: TBA for Fall 2019

Please note that exchange students will be placed with Turkish roommates. In order to finalize your online payment for dormitory, please follow the instructions in the link that you will receive by e-mail upon your application for a dorm room. Once you arrive, you may obtain your door key from Dorm Management in Building S at any time. Dormitory management is open 24/7.

Koç University dormitories are equipped with basic furniture (refrigerator, bed, closet, desk, chair, bed stand, lamps and pillows). Upon your arrival, you will need to purchase outstanding items such as: towels, pillow cases, sheets, duvet and duvet covers.

  • Please note that all exchange students must abide by the general dormitory guidelines that you can find below. Please read SPRING 2018 DORM APPLICATION PROCEDURE FOR INCOMING UNDERGRADUATE and GRADUATE EXCHANGE STUDENTS very carefully before you apply for a dorm room. There are some serious rules & regulations that you need to be aware of.

Dormitory Guidelines and Regulations

Dormitory Contract and Committment

Exchange Students Dorm Payment- Distant Sales Agreement

Istanbul

Brief History of Turkey & İstanbul

Welcome to Turkey!What do you know about Turkey?

  • The Turkish War of Independence in 1919-1922 initiated by Mustafa Kemal Atatürk and his comrades in Anatolia, resulted in the establishment of the modern Republic of Turkey in 1923, with Atatürk as its first president.
  • Turkey -in Turkish it is Türkiye- is officially called Republic of Turkey. Its population approximately 80 million and 15 million of in total living in Istanbul.
  • Official language is Turkish and %80 of Turkish citizen speak Turkish.
  • Turkey is parliamentary republic which is located between Europe and Asia.
  • Turkey’s capital city is Ankara and its largest city is Istanbul.
  • Turkey is a democratic and secular country with rich culture heritage.

Do you want to see how rich Turkish cuisine? Let’s take a look: http://www.turkish-cuisine.org/ 

Arriving in Istanbul & Transportation

School Location

Koc University located in the hills of Sarıyer, Istanbul and is twenty minutes from the Black Sea beaches, surrounded by charming villages and natural landscapes, and connected to the city center through a plethora of convenient transportation options. Koç University has four other campus locations: West Campus, Nişantaşı Campus, RCAC Beyoğlu and İstinye Campus.

Main Campus Address: Rumelifeneri Yolu 34450 Sarıyer Istanbul Turkey

West Campus Address: Koç Üniversitesi, Batı Yurdu, Kampus Yolu No.1 – 34450 Sarıyer/Istanbul

Tel: +90 212 338 1000

Airport Transportation

Just landed in Istanbul! Congratulations, you’ve made it to the airport in İstanbul. If you are planning to make your own way, here are some tips for a smooth transportation to Koç University from Atatürk Airport and Sabiha Gökçen Airport.

There are two airports in Istanbul: Istanbul Atatürk Airport on the European side and Sabiha Gökçen Airport on the Asian side.

Istanbul Atatürk Airport

The airport is located on the European side, and can be reached within an hour from Taksim. You can use the following options to get to and from the airport.

HavabusYou can use the Havabus service that leaves every half an hour from the airport to get to Taksim. From Taksim, take metro line M2 to Hacıosman, then a bus (154, 150) or taxi to the university.

Havabus Ticket Price: 12 TL

Taxi: You can take a taxi in front of the Airport to get to the university. It will cost you approximately 100TL to get to the university.

Bus: A public bus operates from Atatürk Airport in front of the Arrivals section and takes you to Taksim. The bus line is 96T and operates between 07.00 and 21.00 approximately every 40 minutes.

Metro and Metrobus: Take the Metro (M1a) from the airport and go to Zeytinburnu, at the same station change to Metrobus (fast bus which has its own highway lane) and go until Mecidiyeköy station, then use the metro line M2, which will take you to Hacıosman.

Sabiha Gökçen Airport

Sabiha Gökçen Airport is located on the Anatolian side of Istanbul at a distance of 40 km to Kadıköy, 12 km to Pendik and 50 km to Taksim. There are several options to get to the university from Sabiha Gökçen Airport:

HavabusThis is a bus service operating between the airport and most popular destinations in the city. From the airport, you can take this bus to Taksim, and then you can reach the university using the metro line M2 and a bus, or you can take a taxi.

Havabus Ticket Price: 12 TL

Bus: A public bus operates from Sabiha Gökçen Airport in front of the Arrivals Terminal. The bus is E-3 and it will take you to 4.Levent. From 4.Levent you can either take the metro to Hacıosman and then a bus (154, 150) to the university, or take a taxi.

Taxi: You can also use a taxi available outside the Arrival Terminal. For 24-hour taxi service to and from Sabiha Gökçen Airport call: 0 216 588 12 35 or 0 552 552 4 552.

ISTANBUL CARD

Istanbul has an excellent transportation system utilising almost all the known forms of public transit. Within the city limits one can ride on buses, metrobuses, minibuses, shared taxis (dolmuş), subway trains, trams, funiculars, ferries, sea-buses and sea-taxis.

Most of these are linked to one another; and you can use almost all of them (exceptions are minibuses, Taxi Dolmuş, sea-taxis) by one single payment system called ISTANBULKART (transit card). It is also possible to buy tokens near the tram stops, ferry, metro and metrobus entrances.

Shuttle: Koç University provides shuttle service for the personnel and students of the university. Shuttle buses between Koç University Main and West campuses run every hour during the day time, and in the morning buses leave once they are fully occupied. This service is free of charge. Moreover, there are shuttles to several central points in Istanbul’s downtown, such as Sarıyer, Hacıosman, Beşiktaş, and Taksim. The fare for the service is calculated depending on the distance from Koç University.

Metro: The easiest way to get to Koç University with public transit is by using the metro line M2 (Yenikapı – Hacıosman). Go to Hacıosman (last station), then take a bus:

154 Hacıosman –  Koç University

150 Hacıosman  – Rumeli Feneri (goes until the Koç University front gate)

You can also take a bus from Hacıosman to Sarıyer – 151, 152, 25Y. Next, take a minibus going to Koç University from Sarıyer (Sular Caddesi bus stop in front of the shop).

You can check all metro lines’ timetable at https://www.metro.istanbul/en. 

Ferry: There is a boat to/from Beşiktaş and Kadıköy operating once a day on weekdays. It departs from the Sarıyer port. You can check ferry’s timetable at http://en.sehirhatlari.istanbul/en.

Bus: You can use numerous buses to get to Sarıyer and then a minibus; or take either 154 or 150 to get to Koç University directly.

Bus number 154 enters the campus, and it is the last stop on this route. Bus number 150 passes by the gate of the campus. From the gate you can jump in any bus or minibus for free and have access to the main area on campus.

You can use the following buses to get to Sarıyer:

  • Buses 25T and 40 going to/from Taksim
  • Buses 25E and 40B going to/from Beşiktaş/Kabataş
  • Night bus to/from Taksim 25G

Bus schedule may be changed due to seasons by Istanbul Municipality. Hence, you need to check timetables’ of buses at http://www.iett.gov.tr/en

Other Transportation Options in Istanbul

Minibus: Minibuses operate all over the city. They have specific routes but you can hop on and hop off a minibus anywhere on its way, you just have to say “inecek var” or “müsait bir yerde” (meaning that you want to get out).

Minibuses do not have tickets; you simply pay cash to the driver depending on the length of your journey. If you tell the driver your destination, the driver will tell you the fee. To get to Koç University, you can use a minibus departing from Sarıyer (Sular caddesi bus stop).

Taxi Dolmuş: This is another convenient, quick and useful means of transportation. Taxi Dolmuş drives day and night on pre-determined routes, but without set stops. Taxi Dolmuş transports only seated passengers, and once full does not stop to pick up more people. The rates vary from 3TL to 5TL depending on your route. This is the fastest means of public transportation in Istanbul and is accessible for a cheap price.

Community Events and News Outlets

You can follow Turkey’s headlines at:

Arrival Check-List

TBA

At KU

Course Enrollment, Adding & Dropping, Withdrawl

Course Terminology

Course Load, ECTS (European Credit Transfer System) & KU credits
Course load indicates how many credits you take per semester. KU students usually take five courses per semester (for an average of 15 KU credits which is equal to 30 ECTS). Although there is no requirement for exchange students, at least three courses are recommended. It is up to your home institution to approve your course load.

Course Codes 
Course time-tables are coded as B1, B2, B3, A1, A2, A3, etc. B stands for 75 minute long courses and A stands for 50 minute courses. For instance:

A1: 09:30-10:20    A5: 13:30-14:20
A2: 10:30-11:20    A6: 14:30-15:20
A3:  11:30-12:20   A7: 15:30-16:20
A4:  12:30-13:20   A8: 16:30-17:20

Courses coded 100-499 indicate UNDERGRADUATE courses.
Courses coded 500-699 indicate GRADUATE courses.
Any course codes greater than 699 indicate doctorate courses.

 

Grading System

A+ 4.00 Superior+ 98-100
A 4.00 Superior 90-100
A- 3.70 Superior- 87-89
B+ 3.30 Above Average+ 83-86
B 3.00 Above Average 80-82
B- 2.70 Above Average- 77-79
C+ 2.30 Average+ 73-76
C 2.00 Average 70-72
C- 1.70 Average- 67-69
D+ 1.30 Deficient+ 64-66
D 1.00 Deficient 60-63
F 0.00 Failing 00-59

This table provides guidelines for grading system at KU for incoming exchange students but it cannot be used as the grade transfer chart for outgoing KU students. They need to consult their faculties/graduate schools for grade/credit transfer.

Academic Advisors

Each student has been assigned to an academic advisor whose name can be found on the student’s KUSIS profile. Academic advisors are there to assist students with course issues and provide academic support. Academic advisors can also serve as liaisons between students and faculty members or present academic opportunities on campus such as research positions and special programs/projects.

Course Planning and Enrolment

Course Planning and Enrolment

The dates for course planning and enrollment will be shared with you via e-mail by OIP once announced by the Registrar’s Office.
Steps to take: 
Log into KUSIS with your KU username and ID:  kusis.ku.edu.tr

  • Course planning: Self service —> Program Enrolment —> My course planner —> choose courses —> plan courses
  • Course enrolment: My planned courses —> (select appropriate course section) —> enroll in courses

Course Overload

Which students can overload?

  • Students wishing to enrol in more than 5 courses per semester (by taking an additional course of 2 or more credits) must meet the following requirements in order to be approved:
  • Students whose GPA is at or above 2.70/4.00 (*),
  • Students who have completed the previous semester (Fall or Spring) with an SPA of 2.70 or above with at least normal course load,
  • Students who are able to graduate by overloading by one course in addition to their regular course load for at most three semesters with one of those semesters being a summer semester,
  • Double Major students whose request to overload is related to their Double Major program.

Other students cannot overload. Students do not pay an extra fee for overloading in Fall and Spring semesters. However, students who satisfy one or more of the overload criteria need to pay the additional course fee for the third course they take in Summer term.

(*) Note: College of Engineering students at Freshman status, who satisfy one or more of the conditions above, may only overload with the approval of their advisor.

Withdrawal from a Course 

Prerequisite: Some intermediate and advanced courses will require an introductory study in the related subject. In such cases, the course instructor or your advisor will look for the proper prerequisites in your previous studies. Should you wish to take a class without the required prerequisites, you can talk to the instructor for special permission.
Independent Study: KU offers independent study as a way for students to earn credit for specialized projects. These projects can take the form of research, experiential learning, etc. To receive permission for independent study projects, students must first get in contact with and ensure the support of a KU faculty member.
Research Assistant Positions: KU offers the opportunity for students to work alongside academics as research assistants on a voluntary basis. For detailed information on opportunities, please consult this link.

Faculty Exchange Coordinators

Erasmus

Paperwork:

Learning Agreements

Erasmus students must have their learning agreements signed by their respective Faculty Erasmus Coordinators. The list of coordinators for this semester can be found below:

Departments/Colleges Coordinators Room # Phone # E-mail
C.A.S.E. (College of Administrative Sciences and Economics) Prof. Dr. Ziya Öniş CASE 150 1670 ZONIS@ku.edu.tr(please cc evrenyuce@ku.edu.tr)
International Relations
Business Administration
Economics
C.S.S.H (College of Social Sciences and Humanities) Dilek Barlas SOS 259 1408 dbarlas@ku.edu.tr
Psychology
Arch. History of Arts
Eng. Lang. Comp. Lit.
History
Philosophy
Sociology
MAVA (Media and Visual Arts)
Law School Yasin Alperen Karaşahin SOS 157 1825 yakarasahin@ku.edu.tr
College of Science Yongsoo Park SCI Z59 1815 YPARK@KU.EDU.TR
Mathematics
MBGE
Chemistry
Physics
College of Engineering Öznur Özkasap ENG 144 1584 OOZKASAP@KU.EDU.TR
School of Medicine Burcu Ergin
burcuergin@ku.edu.tr

Koc University Erasmus Code: TRISTANBU17

PIC Code: 941968262

Early Finals

Early Final Examinations

Early final examination requests must be made by the fourth week of the semester. You will be expected to submit a formal request to the academic/administrative coordinator at the related faculty along with the proof of:

  • a home school scheduling conflict
  • a job/internship acceptance letter
  • urgent health issues

No requests will be taken into consideration apart from the above. All students are expected to remain in Istanbul until the end of the final examination period.

Steps to take:

  • Forward supporting documentation to the academic/administrative coordinator at the related faculty by the fourth week of the semester.
  • The coordinator will evaluate each case and decide on date and type of examination to be issued.
  • The coordinator will forward the final decision to students.

Emergency Guidelines

Incidents and emergencies can occur at any time, they can arise from a number of causes, and can have a significant impact on the University’s operations. The University has committed significant resources to quickly respond to incidents and developed plans to guide the initial response, boost the University’s resilience to disruptive events and, where necessary, facilitate the efficient recovery of core activities.

An emergency is any circumstance that poses a genuine risk to, or that has already disturbed the safety and well-being of program participants.  Emergencies will include, though not be confined to, the following types of events and incidents:

Criminal assault;
Sexual assault or rape;
Serious illness, physical or emotional, injury or death;
Hospitalization for any reason;
Arrest, incarceration, or deportation;
Terrorist threat or attack;
Local political crisis;
Natural disasters.

– Inquiries regarding unknown telephone numbers
– Address inquiries
– Requests for information
– Non-life threatening issues on campus roads, buildings, etc.
– Technical problems and failures
– Situations calling for repair and maintenance

1- Be familiar with all materials sent to you by the Koç University Office of International Programs and International Community Office.
2- Review the Emergency Plan.
3- Know how to use your study abroad/international health insurance information and keep a copy of the card with you at all times along with the 24/7 assistance phone number.
4- Make 2 copies of your passport.  Leave one with your family and bring one with you on your trip and keep it separately from your passport.  While you are traveling, protect your passport.  Use a money belt or neck pouch.
5- Keep Koç University Emergency card with you at all times.
6- Learn as much as you can about Turkey before you travel.
7- Register with your Embassy.
8- Develop with your family a plan for telephone or e-mail contact, so that in case of emergency you will be able to communicate with your parents directly about your safety and well-being.
9- Familiarize yourself with local laws and customs of Turkey.  Remember, while in a foreign country, you are subject to their laws.
10- Bring a credit card or make sure to have access to additional funds in case of an emergency.

You can take preemptive measures to increase your personal safety and the safety of your property.

Personal Safety

-Avoid walking alone
-Always wear your seatbelt
-Walk in well-lighted areas
-Be alert and aware of the surroundings
-Don’t have too much money on you; in case of a robbery, give your money without a fight
-On the bus:  Stay awake and keep your personal belongings close to you. Sit near the door or the driver and stay awake. If someone’s harassing you, do not hesitate; ask the driver to let you off at a populated bus stop or a well-lit area like a gas station.
Keep personal information private.  Avoid becoming a victim of identity theft by carrying only the necessary items in your wallet or purse. Make a copy of your passport and carry that with you.

Vehicle Safety

-Remove property from plain view
-Roll up car windows
-Remove keys
-Lock all doors

Personal Property Safety

-Secure valuables left in your apartment or vehicle
-Write your driver’s license number in your books
-Lock the doors and windows to your apartment when you leave and when you are sleeping or are in the bathroom
-Keep your dorm locked.  Even if you’re going next door to a friend’s room, always grab your keys and lock the door. A propped open door is a perfect target for would-be thieves and allows them quick and easy access to your belongings. If your room has additional doors and windows, always be sure they are closed and locked as well.

Koç University International Programs implements a special Emergency Protocol for international students, interns, researchers, staff and faculty members.

University wide Safety & Security Protocol, which is more comprehensive and includes the whole university community, is managed and maintained by the Workplace Safety Department.

Manuel for specific areas such as Occupational Safety, Employee Health, Emergencies at KU (Occupational Accident, Fire, Earthquake, Assembly Areas and First Aid) can be found in the following link: https://oip.ku.edu.tr/sites/oip.ku.edu.tr/files/health-and-safety-manual.pdf

RF Campus Assembly Areas

Faculty Buildings: Parking Lots
Public Housing: Near the Fire Lookout Tower
Student Center: Koç Square Area in front of Henry Ford Building
Presidency Building and Library: Koç Square Area in front of Presidency Building
Sports-Energy Center: Around the Fire Safety Road No. 3
Dormitories: Parking Lot of Dormitory S, Area in Front of Henry Ford Building, Health Center Parking Lot

Phone Number Short Code
Emergency Hot Line for International Community at KU (students, staff, faculty members) 0549 790 8340 from anywhere in Turkey +90 549 790 8340 (0090 549 790 8340) from anywhere in the world 5905
Emergency Coordination 1122
Health Center 1100
Occupational Safety Specialist 3720-3011
Occupational Physician 1420
Main Entrance Security 3535
Institutional Ethics Manager 1221

What information should I give the emergency line officer responding to my call?

-Describe the emergency situation
-If there are sick or wounded, report how many are affected and their condition
-State your address or location as clearly as possible
-Do not hang up until the responding officer terminates the call

1. All incoming exchange students are asked to provide details of an emergency contact when registering for their program at KU via https://kuapp.ku.edu.tr/ . This information will be held on KUAPP in accordance with the University’s policy on the release of personal information on present and former students of the University.

2. Students can nominate anyone they choose to be their emergency contact – it need not necessarily be their legal next of kin. Students should, however, let that person know that they have been nominated as the emergency contact and that they have given the University that person’s details.

3. Emergency contact details will only be used very rarely by the University. Wherever possible, the permission of the student will be sought prior to the University getting in touch with the emergency contact.

4. If it is not possible for consent to be obtained (eg. because the student is incapable or unconscious) or if permission is denied, in very exceptional circumstances the University may still go ahead and use the emergency contact details. This is most likely to be when there are serious concerns for the welfare of the individual student. Examples of circumstances when a decision might possibly be made to get in touch with the emergency contact may include: admission to hospital; serious illness (including psychiatric illness); when a student is missing, etc.

5. In all cases where the consent of the individual student has not been obtained, a decision to get in touch with the emergency contact will be taken by the Dean of Students. The contact will be made by the Dean of Student personally or by a senior member of staff of the Office of International Programs.

RA Program

Research Assistantships for Exchange Students at Koç University

Koç University (KU) gives an opportunity to the incoming exchange students to cooperate with our faculty members in their research projects.

As incoming exchange students don’t hold a work permit in Turkey, please note all of the positions mentioned below are on voluntary basis.

Besides sending your most up to date CV, attaching a cover letter and making an appointment for a face-to-face meeting can help you get the best result.

For any enquiries, please contact Incoming Exchange Student Advisors: kuapp@ku.edu.tr

 

    Open Positions for Fall 2019 

Faculty Discipline Description Number Requested Name of Professor     Contact
CASE International Relations To assist in the course Intl 452: Diplomacy: Theory and Practice, especially in preparing materials for the course’s Blackboard page. 1 Ipek Z. Ruacan kuapp@ku.edu.tr*
CSSH/GSSSH Design and User Experience Conducting interviews for designing a recipe planner system for chefs 1 or 2 Aykut Coşkun kuapp@ku.edu.tr*
CE Industrial Engineering Grading in-class exercises for Mathematical Programming course 2 Sibel Salman ssalman@ku.edu.tr
CE Industrial Engineering Help with data generation and computational results visualization for a project on provision of mobile healthcare to en-route refugees 1 Sibel Salman ssalman@ku.edu.tr
GSHC Pharmacology-Tumor Biology Defining the synergistic sequential application schedules for chemotherapeutic combinations and investigating the mechanisms of chemoresistance in 1 Gülnihal Özcan kuapp@ku.edu.tr*
SOM Public Health Literature review on chronic pain management and healthcare use in migrant populations. I am looking for an assistant with previous experience in academic research and academic writing. 1 Sibel Sakarya kuapp@ku.edu.tr*
GSHS Health (Nursing, Medicine and other related disciplines) or Psychology, Epidemiology, Public Health I need the assistancy for two ongoing research projects about diabetic foot and smoking cessation. Visiting students are preferred with the skills and experience on data entry, basic or advanced statistics, academic writing and literature search. The assitant may work on clinical research environment and academic and clinical teams. 2 Şeyda Özcan sozcan@ku.edu.tr
CS Molecular Biolog, Genetic or Immunology Research assistant 2 Çigdem Arıkan kuapp@ku.edu.tr*
CSSH Archaeology and History of Art We could use your help in the Archaeology Laboratory on tasks including assisting in an archaeological chemistry project and creating inventories of archaeological materials. 1 to 3 Rana Özbal rozbal@ku.edu.tr
CE Computer Engineering Automated Tool for Comp130 1 Ayça Tüzmen Yıldırım atuzmen@ku.edu.tr
CSSH/GSSSH Design and User Experience Conducting, transcribing interviews for accessibility, wellbeing, sustainability and related topics OR helping in designing serious games 2 Özge Subaşı ozsubasi@ku.edu.tr

*Request should go through OIP

OIP Blog

https://socialoip.wixsite.com/kocuniexchange

(Pre-) Departure / Returning Home

Check-Out Prodecures & Check-List

As the semester come to end, there are several steps for exchange students to complete. Please make sure that you complete all these phases in order to be eligible to receive your transcript by OIP.

Dormitory Procedures

  • All exchange students must fill out the check-out form in Dormitory Management prior to the end of the semester.
  • Students have to give back their room keys to Dormitory Management upon check-out.
  • Students wishing to continue their stay in the dormitories for next semester because of academic reasons should inform Dormitory Management.
  • Students who will not continue for the next semester but would like to stay in dormitories during the semester break should inform OIP office and they will be charged according to the duration of their stay.

Library Fines

All exchange students have to return all books and movies before leaving campus. You may pay fines with either a credit/debit card in person, or by visiting the YapıKredi bank on campus. If you pay via the bank, you will need to drop the receipt off to the library as proof.

OIP Departure Form

All exchange students must fill out the departure form in the OIP before their departure.

Online Survey

As a mandatory component of your exchange at Koç University, OIP kindly asks you to complete the online survey so as to better guide us in our programming for coming semesters. The survey link will be sent by OIP at the end of the semester via e-mail

Transcripts

General Procedure and Deadlines

Student transcripts will be issued to the home institution exchange coordinator upon completion of the semester. Please note that transcripts cannot be issued until all grades have been entered into the online information system which can take up to one month after the last day of examinations. The postal procedure will take another couple weeks.
It should also be noted that students have to complete all the check-out procedures in order to be eligible to receive their transcripts by KU.

How To Request Additional Transcripts

In order to request additional copies of your transcript, you will need to do the following:
1. Make a deposit of 8 Euro (in its TL equivalency) to the account: Yapi Kredi Bankasi Koc Univ. Sb. TR94 0006 7010 0000 0042 495658, with the description ‘’postalama ücreti’’.
2. Send a copy of the receipt to the fax number: 0212. 338 1288, or via email to registrar@ku.edu.tr along with your request.
NOTE: If you require the transcript to be sent in a sealed envelope, please be sure to indicate that in your request.

Student Survey Link & OIP Blog

Keep in Touch

Please keep in touch with us after your exchange. We would love to see where the future takes you! You can e-mail us on incoming@ku.edu.tr and study@ku.edu.tr

Follow us on Facebook , Twitter , Instagram and Tumblr!

 

Student Testimonials

Turkey: more than the Sun and beaches. Istanbul is a city of contrasts European mode of life peacefully coexists with a more traditional one. Here one can see narrow old-fashioned streets and modern bridges; conservative people and liberals; top notch malls and little fascinating markets. Needless to say I had certain expectations, when I made a decision to go Turkey for a semester exchange. I have to admit that the sun, sea, and beaches were the things I pictured in my head when thinking about Turkey. This stereotype was busted soon after I came to Istanbul; my friends and I even made the biggest snowman I’ve ever seen! While looking forward to a new adventure, I also felt unsure about the adaptation process. I kept asking myself things like if I would be able to make friends or if studying was going to be hard. It’s been two month now, and I can say my expectations
have already been surpassed! Upon my arrival, I was delighted by hospitality of Turkish people and their readiness to help strangers. Local people would always do their best to help me with direction or anything else. Fortunately, this also applies at the university itself. Koc OIP team made us feel like home. After getting to know all the exchange students during the orientation week and meeting with our Turkish mentor, I truly felt that I belong to this community. Teachers and other personnel are always being kind and understanding. Breathtakingly beautiful Istanbul and other places like Cappadocia are wonderful, but meeting people and making friend is the best part about Turkey (besides food)! I met people all over the world and made friends with them; however, I was very willing to interact with the local community as well: get to know Turkish culture, try every kind of food, and, of course, learn the language. Turkish students turned out to be openminded and very easy to approach to. I got to communicate with them and discovered that despite of the distance between Turkey and Kyrgyzstan, young people still have similar aspirations, values, and problems.I was amazed at the number of facilities available at Koc, including food places, services, and all kinds of sports facilities, of which I enjoy ice-skating. Through all of these activities as well as through multiple social events, held in our university, feeling like home and making friends became much simpler.

My Turkish friends are always eager to help me get to know the culture whether by showing me places; introducing me to the best food like Adana Kebab, lahmacun, or balik ekmek; or helping me practice my Turkish. I, in my turn, try to tell them something about my home country and its people. I am still very excited to spend another two months here at Koc, but I already know that I would not trade this experience for anything in the world! I am going to cherish these memories for the rest of my life, and hope to create life-long connections with people I met here.
Sevgiler,

Inna Tsoi – Exchange student from Kyrzgystan.

OIP Blog

https://socialoip.wixsite.com/kocuniexchange