Staff members can now find answers to the most frequently asked questions about the Erasmus+ Staff Exchange Program in our Staff Mobilities-Faq Document.
. Please refer to the Contact section and do not hesitate to contact us if you have further questions.
Erasmus+ extends beyond Europe, allowing for mobility from and to other parts of the world (between 33 Program and 84 Partner Countries). Program Countries are those countries participating fully in the Erasmus+ program. Türkiye is one of the 33 Program Countries. Partner Countries cover the rest of the world outside the European Union.
Erasmus+ Worldwide/ICM program offers the chance to participate in an exchange program at a Partner Country. Each year Koç University applies for mobility funding for specific institutions in Partner Countries. Once KU is granted with Erasmus+ ICM funding, the list of countries and partner institutions are announced and promoted to KU community. The list of Erasmus+ Worldwide/ICM countries and partners may change every year. Therefore, same institutions may not be available for mobility every academic year.
An Erasmus Bilateral agreement is required for faculty and staff exchange program as part of Erasmus+ Worldwide/ICM program.
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
Erasmus+ enables university academic staff to spend teaching periods at the partner universities via bilateral agreements in which the staff mobility for teaching assignments is foreseen. For this call for application, maximum duration of mobility is 5 consecutive working days + 1 travel day. Travel day is only provided if the arrival/departure to/from the host city is 1 day before/after the start of the mobility program at the partner institution. Teaching Staff is required to deliver 8hrs of teaching at the partner institution.
The purposes of STA may be summarized as follows:
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Koç University administrative staff can also benefit from the staff mobility training (STT) in an Erasmus Worldwide partner university.
For this call for application, maximum duration of mobility is 5 consecutive working days + 1 travel day. Travel day is only provided if the arrival/departure to/from the host city is 1 day before/after the start of the mobility program at the partner institution.
Staff mobility training (STT) includes:
There are two types of programs which enable staff exchange under Erasmus+: KA103 Erasmus Staff Mobility and KA107 International Credit Mobility. Information for KA107 Erasmus Staff Mobility can be found below. Please click here for information about KA103 Erasmus Staff Mobility.
Teaching periods can have a duration of 5 days – 2 months, on condition of minimum 8 lecture hours per week, excluding travel date(s). However, as the Program budget allocated to KU changes every year, the maximum duration of the teaching mobility may subject to change. If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week (e.g. since it is compulsory to carry minimum 8 hours of teaching per week, this should be minimum 16 hours for a two weeks-activity). If the teaching activity lasts less than 5 days or the teaching hours are less than the minimum requirement, the activity is considered as void and the grant payment is not made for the related activity.
Training periods (job shadowing, workshops, etc.)
Training periods can have a duration of 5 days – 2 months, excluding travel date(s). However, as the Program budget allocated to KU changes every year, the maximum duration of the training mobility may subject to change. If the mobility stated on the participation certificate is less than 5 days, the mobility is accepted as invalid and the participant is required to return the Erasmus grant.
QUOTAS FOR 2022-2023 A/Y / SECOND CALL OF APPLICATIONS:
Here below you could find the available quotas for the academic and administrative staff members. Koç University Erasmus+ Selection Committee has the right to change the number of quotas.
|Ghana||University of Ghana||1* (2022)|
|Jordan||University of Jordan
|Israel||Tel Aviv University||1* (2022)|
|Morocco||L’Université Mohammed VI
|Russia||St. Petersburg University
Higher School of Economics
|Lebanon||American University of Beirut||2* (2022)|
*Common quota for teaching and training activities. Selections will be made only for 2022 project year, for the second call of applications. Staff members who are selected from the 2022 project must finalize their mobilities until the end of July 2025.
Who is Eligible to Apply?
Faculty/ Administrative staff members have to be full-time/part-time employees of Koc University. Faculty/ Administrative staff members who has a contract with Koc University can also participate in the program despite the fact that the employee does not have a tenure at KU.
Please check the application documents for both Academic staff members and for Administrative staff members by clicking this PDF document here: ERASMUS+ WORLDWIDE STAFF EXCHANGE APPLICATION DOCUMENTS
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below:
Watch the demo video of application process here
Application video for Outgoing Administrative Staff:
Application video for Outgoing Academic Staff:
Please check the selection criteria for both Academic staff members and for Administrative staff members by clicking this PDF document here: ERASMUS+ WORLDWIDE STAFF EXCHANGE SELECTION CRITERIA
(Please check the second table which is “Erasmus+ Worldwide Staff Exchange”)
In case more than 1 applicant receives the same score;
Announcement of Results
Erasmus+ placement results are announced on Kuapp system. To view your results, you may check the result by logging into your Kuapp account at kuapp.ku.edu.tr.
The following would help you understand your status on kuapp:
OIP also sends an e-mail announcement for the placement results and Selection & Placement list is also shared via OIP bulletin board.
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via firstname.lastname@example.org
If your application was neither selected for a grant nor included in the substitute list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via email@example.com .
Financial support is available for the academic staff members to spend teaching periods abroad and for the administrative staff to have training at an institution or university.
The number of grantees is determined by the National Agency in accordance with the grant allocated to Koç University for the year and for the specific Partner country.
Grants are paid to staff members in two instalments. 70% of the total grant (daily grant & travel grant) is paid before departure in 30-45 days following the submission of before mobility documents to OIP, and the remaining 30% is paid after the staff member submits all required after mobility documents, depending on the mobility duration as verified by the Certificate of Attendance. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Daily Grant Amount
Participants receive 180€ per day up to 5 days of mobility. Erasmus grants will be distributed to selected participants depending on the available quota and program budget. Travel support canalso be provided, ranging from 275-1500€ according to distance between Istanbul and the city of the host university. Distances can be calculated with the Distance Calculator tool of the EU Commission, which indicates the maximum amount of payment for travel.
Any grant cannot be paid for the days without an activity or being certified.
Travel grant must be calculated via distance calculator according to the table below. The grant amount is for a round trip and cannot be multiplied. Connecting flights are subjected to the same procedure.
|KM Range||Travel Grant Amount|
|100-499 km||180 €|
|500-1999 km||275 €|
|2000-2999 km||360 €|
|3000- 3999 km||530 €|
|4000- 7999 km||820 €|
|8000 km and above||1.500 €|
Zero Grant Participation
Participants are able to participate in Erasmus+ Study program without receiving grant. However, it should be noted that the participants have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
Erasmus Disability Grant
The participant is required to submit the following documents to OIP before the mobility takes place.
Academic Staff (Teaching Activity)
Administrative Staff (Training Activity)
The participant is required to submit the following documents to OIP after the mobility takes place.
Academic Staff (Teaching Activity)
Administrative Staff (Training Activity)
To cancel your application after submitting the Commitment Letter, you need to submit the cancellation petition to OIP. (English Version)
It should be noted that participants, who cancel their exchange after the “notice period” provided by OIP right after the announcement of selection results, would lose -10 points if they apply for Erasmus+ Program again in the future.
Commitment Letter_TR / Commitment Letter(English)
Teaching Agreement (for academic staff)
Training Agreement (for administrative staff)
Special Need Support Request Form
Template Confirmation Letter from Supervisor
NEW: Erasmus-Worldwide Staff Exchange-2022-2023 First Call-Placement-Results
Erasmus+ Worldwide Staff Exchange 2021-2022 First Call Placement Results
Erasmus KA107 2019-2020 Second Application/Selection Results
For any inquiries regarding exchange programs, please open a track-it by sending an e-mail to firstname.lastname@example.org or open a track-it via https://trackit.ku.edu.tr/