Erasmus+ extends beyond Europe, allowing for mobility from and to other parts of the world (between 33 Program and 84 Partner Countries). Program Countries are those countries participating fully in the Erasmus+ program. Turkey is one of the 33 Program Countries. Partner Countries cover the rest of the world outside the European Union.
Erasmus+ Worldwide/ICM program offers the chance to participate in an exchange program at a Partner Country. Each year Koç University applies for mobility funding for specific institutions in Partner Countries. Once KU is granted with Erasmus+ ICM funding, the list of countries and partner institutions are announced and promoted to KU community. The list of Erasmus+ Worldwide/ICM countries and partners may change every year. Therefore, same institutions may not be available for mobility every academic year.
An Erasmus Bilateral agreement is required for faculty and staff exchange program as part of Erasmus+ Worldwide/ICM program.
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
Teaching assignments can come in various forms and take place as seminars, lectures and tutorials, for example. Actual teaching in this context should require the teacher to be physically present with the students. Although e-mail tutoring or any other forms of distance learning as well as preparation are highly encouraged, they do not count in the minimum number of 8 hours of teaching.
The purposes of STA may be summarized as follows:
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
This activity supports the professional development of HEI teaching and non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI, or at another relevant organization abroad.
Staff mobility training (STT) includes:
There are two types of programs which enable staff exchange under Erasmus+: KA103 Erasmus Staff Mobility and KA107 International Credit Mobility. Information for KA107 Erasmus Staff Mobility can be found below. Please click here for information about KA103 Erasmus Staff Mobility.
Teaching periods
Teaching periods can have a duration of 5 days – 2 months, on condition of minimum 8 lecture hours per week, excluding travel date(s). However, as the Program budget allocated to KU changes every year, the maximum duration of the teaching mobility may subject to change. If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week (e.g. since it is compulsory to carry minimum 8 hours of teaching per week, this should be minimum 16 hours for a two weeks-activity). If the teaching activity lasts less than 5 days or the teaching hours are less than the minimum requirement, the activity is considered as void and the grant payment is not made for the related activity.
Training periods (job shadowing, workshops, etc.)
Training periods can have a duration of 5 days – 2 months, excluding travel date(s). However, as the Program budget allocated to KU changes every year, the maximum duration of the training mobility may subject to change. If the mobility stated on the participation certificate is less than 5 days, the mobility is accepted as invalid and the participant is required to return the Erasmus grant.
Important to Know
All mobility activities for 2018 KA0107 project should be finalized before July 2020, and for 2019 KA017 project should be finalized before July 2021.
Partner universities and tentative quotas for teaching activity:
Country | University | Departments | Quota | Project Year |
Egypt | American University in Cairo | All Departments* | 2 | 2018 |
Lebanon | American University of Beirut | All Departments* | 2 | 2019 |
Ghana | University of Ghana | All Departments* | 1 | 2018 |
Pakistan | IBA Karachi LUMS |
All Departments* | 2** | 2019 |
Cambodia | Royal University of Phnom Penh | All Departments* | 1 | 2018 |
Russia | Higher School of Economics
Saint Petersburg State University |
All Departments* (HSE)
GSB and CASE (SPBU) |
2 | 2018 |
Vietnam | Vietnam National University, Hanoi
|
All Departments* | 1 | 2018 |
Koç University has two active Erasmus+ Worldwide projects for 2018 and 2019. All mobility activities as part of 2018 project should be realized until July 2020. All mobility activities as part of 2019 project should be realized until July 2021.
**Common quota for related partner country.
Partner universities and tentative quotas for training activity:
Country | University | Quota | Project Year |
Costa Rica | Instituto Centroamericano de Administracion de Empresas | 1 | 2018 |
Ecuador | Escuela Politecnica Nacional
|
1 | 2018 |
Cambodia | Royal University of Phnom Penh | 2 | 2018 |
Egypt | American University in Cairo | 5 (2018 Project) 2 (2019 Project) |
2018 & 2019 |
Ghana | University of Ghana | 1 | 2019 |
Peru | Universidad del Pacifico | 1 | 2018 |
Philippines | University of the Philippines Los Baños
|
1 | 2018 |
Russia
|
Higher School of Economics
Saint Petersburg State University |
3 | 2018 |
South Africa | University of Pretoria
University of Cape Town Stellenbosch University |
1** | 2019 |
Vietnam | Vietnam National University, Hanoi
|
3 | 2018 |
Koç University has two active Erasmus+ Worldwide projects for 2018 and 2019. All mobility activities as part of 2018 project should be realized until July 2020. All mobility activities as part of 2019 project should be realized until July 2021.
**Common quota for related partner country.
*All Common departments at partner university.
Please refer to OIP’s Application and Selection Calendar.
Who is Eligible to Apply?
Faculty/ Administrative staff members have to be full-time/part-time employees of Koc University. Faculty/ Administrative staff members who has a contract with Koc University can also participate in the program despite the fact that the employee does not have a tenure at KU.
Application Documents
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Application Method
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below:
Watch the demo video of application process here
Application video for Outgoing Administrative Staff:
Application video for Outgoing Academic Staff:
EVALUATION & SELECTION CRITERIA:
Academic Staff | Administrative Staff |
•Motivation Letter: 0-10 points | •Motivation Letter: 0-10 points |
•Job experience at Koç University: | •Job experience at Koç University: |
–1-3 years: + 3 points | –1-3 years: + 3 points |
–3-5 years: + 5 points | –3-5 years: + 5 points |
–5 years +: + 10 points | –5 years +: + 10 points |
•First applications: +10 points | •First applicants +10 points |
•Previous participants of the program: -5 points | •Previous participants of the program: – 5 points |
•Members of the Department/Faculty/Graduate School taking part in the program for the first time: +10 points | •Staff members of the departments taking part in the program for the first time : +10 points |
•Holding a residence for outgoing country: -5 points | •Holding a residence for outgoing country: -5 points |
•English Certificate of Competence (min. B1 level)
•B2 level: +5 points •C1 level: +7 points •C2 level: +10 points |
|
•Veteran staff members and children or spouses of Veterans or Martyrs +10 | •Veteran staff members and children or spouses of Veterans or Martyrs +10 |
•Disabled Staff Members +10 | •Disabled Staff Members +10 |
•Applicants who were selected for Erasmus+ programmes and cancelled their exchange after the indicated time period. -10 | •Applicants who were selected for Erasmus+ programmes and cancelled their exchange after the indicated time period. -10 |
IMPORTANT: If an applicant is applying to both Erasmus+ KA103 and Erasmus+ Worldwide KA107 Faculty & Staff Exchange Programs, there will be a deduction of -5 points in one of the programs upon the applicant’s choice.
Important Notes:
In case more than 1 applicant receives the same score;
Announcement of Results
Erasmus+ placement results are announced on Kuapp system. To view your results, you may check the result by logging into your Kuapp account at kuapp.ku.edu.tr.
The following would help you understand your status on kuapp:
OIP also sends an e-mail announcement for the placement results and Selection & Placement list is also shared via OIP bulletin board.
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via outgoing@ku.edu.tr
If your application was neither selected for a grant nor included in the substitute list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via kuapp@ku.edu.tr .
Overview
Financial support is available for the academic staff members to spend teaching periods abroad and for the administrative staff to have training at an institution or university.
The number of grantees is determined by the National Agency in accordance with the grant allocated to Koç University for the year and for the specific Partner country.
Grants are paid to staff members in two instalments. 70% of the total grant (daily grant & travel grant) is paid before departure in 30-45 days following the submission of before mobility documents to OIP, and the remaining 30% is paid after the staff member submits all required after mobility documents, depending on the mobility duration as verified by the Certificate of Attendance. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Daily Grant Amount
Erasmus+ Staff mobility program provides daily stipend to staff members. For Erasmus+ Worldwide/ICM exchange partners, the daily grant amount is 180 € in scope of the Erasmus+ Worldwide program for the mobility activities up to 14 days. Koç University holds the right to determine the maximum duration for grant payment. Grant payments are made in Euro without being subjected to tax cuts.
For staff mobility activities lasting more than 14 days; %70 of the above-mentioned amounts must be taken into consideration as daily grant after day 15 and more.
Any grant cannot be paid for the days without an activity or being certified.
Travel Grant
Travel grant must be calculated via distance calculator according to the table below. The grant amount is for a round trip and cannot be multiplied. Connecting flights are subjected to the same procedure.
KM Range | Travel Grant Amount |
20-99 km | 20€ |
100-499 km | 180 € |
500-1999 km | 275 € |
2000-2999 km | 360 € |
3000- 3999 km | 530 € |
4000- 7999 km | 820 € |
8000 km and above | 1.500 € |
Grant Deduction
Zero Grant Participation
Participants are able to participate in Erasmus+ Study program without receiving grant. However, it should be noted that the participants have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
Erasmus Disability Grant
The participant is required to submit the following documents to OIP before the mobility takes place.
Academic Staff (Teaching Activity)
Administrative Staff (Training Activity)
The participant is required to submit the following documents to OIP after the mobility takes place.
Academic Staff (Teaching Activity)
Administrative Staff (Training Activity)
To cancel your application after submitting the Commitment Letter, you need to submit the cancellation petition to OIP.
It should be noted that participants, who cancel their exchange after the “notice period” provided by OIP right after the announcement of selection results, would lose -10 points if they apply for Erasmus+ Program again in the future.
For any inquiries regarding exchange programs, please open a track-it by sending an e-mail to outgoing@ku.edu.tr or open a track-it via https://trackit.ku.edu.tr/