Erasmus+ International Credit Mobility Program (ICM)/ Erasmus+ Worldwide extends beyond Europe, allowing for mobility from and to other parts of the world. Program Countries are those countries participating fully in the Erasmus+ program. Turkey is one of the 33 Program Countries. Partner Countries cover the rest of the world outside the European Union. List of partner and program countries can be found here.
Mobility is conducted according to the minimum and maximum duration of time determined by the European Commission. Study mobility should be minimum 3 months or 1 trimester, maximum 12 months. KU students usually are able to spend a semester (3 to 5 months) at one of the partner universities.
A student may receive Erasmus mobility grants for a maximum of 12 months in any study cycle (Bachelor/ Master/PhD).
Extension of Mobility
Extension of exchange semester could only happen if the following conditions are met:
Interruption of Mobility
(* Force Majeure is an unforeseeable exceptional situation or event beyond the participant’s control and not attributable to error or negligence on his/her part and prevents participant from fulfillment of liability under the Agreement)
Who is Eligible to Apply?
Specific requisites for Masters & PhD students
**You may pick it up from the Registrar’s Office. It doesn’t need to be your official score card, the Registrar’s Office can give you a copy, certified with a “True Copy” stamp on it. Please keep in mind that it will take a couple of days for Registrar’s Office to issue your TOEFL or IELTS score card. You are asked to upload your English Proficiency Proof on the online application form (https://kuapp.ku.edu.tr ).
If you do not have a valid TOEFL or IELTS score card, you have to take a new test. Please note that you need to plan your application accordingly as it takes time to get the result of English Proficiency tests.
Exceptions to the English proficiency tests (TOEFL, IELTS) include only lifetime residents of Australia, Canada (other than Quebec), New Zealand, United Kingdom or the United States (other than Puerto Rico). Students who have recently and successfully completed at least 4 years of rigorous academic studies in one of the countries listed might also be exempted. Their English proficiency score calculated on KUAPP will be the min. English Language admission requirement of the program at KU they are admitted. Students English Language Score will be automatically calculated as the equivalent of 80 TOEFL IBT, unless student submits a IELTS and TOEFL score, which has 2 yrs of validity. Placement will be based on 50% GPA and 50 % TOEFL, so the higher scores students have, the better chance of placement students will have.
The following documents should be uploaded on kuapp at the time of the application. Incomplete or late applications will not be considered.
|Document Type||Mandatory/ If applicable|
|Transcript of Records||Mandatory|
|Language Score card||Mandatory|
|Special Needs Statement & Proving documents||If applicable|
|Substitutive documents for children of martyr and veteran people||If applicable|
|Substitutive documents for students who are covered by the 2828 numbered Social Services Law||If applicable|
|Aile, Çalışma ve Sosyal Hizmetler İl Müdürlüğü’nden alınmış Muhtaçlık Aylığı Belgesi||If applicable|
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below:
Watch the demo video of application process here
Additional Evaluation criteria for PhD students:
IMPORTANT: Special Cases
If an application and selection round for Erasmus+ Worldwide Study and Internship program takes place at the same time, and if a student applies to both programs at the same time, then the following applies:
Announcement of Results
Erasmus+ placement results are announced on Kuapp system and an e-mail sent by OIP. To view your results, you may check the selection list announced by OIP or by logging into your Kuapp account at kuapp.ku.edu.tr.
The following would help you understand your status on kuapp:
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via email@example.com
If your application was neither selected for a grant nor included in the substitute list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via firstname.lastname@example.org .
The following partner universities are part of 2019 Erasmus+ Worldwide project.
|Albania||European University of Tirana||All undergraduate and graduate departments*||2|
|Cambodia||Royal University of Phnom Penh||Only PhD students (GSSSH, GSSE)||1|
|Egypt||American University of Cairo||All undergraduate and graduate departments* (except for Nursing and Medicine)||2|
|Ghana||University of Ghana||Only PhD students (GSB, GSSSH, GSSE,GSHS)||2|
|Jordan||University of Jordan||All undergraduate and graduate departments*||2|
|Lebanon||American University in Beirut||All undergraduate and graduate departments*||2|
|South Africa||University of Pretoria
University of Cape Town
|Only PhD students (GSB, GSSSH, GSSE,GSHS)||4**|
* The agreements cover all departments in both universities, the students should check whether their departments exist in the host universities.
** Common quota for related partner country.
Please find our Erasmus+ Worldwide Partners on this link.
Departmental Erasmus Academic Coordinator has the responsibility of:
|School of Nursing||Gülcan Bağçivan||Topkapı||2675||GBAGCIVAN@ku.edu.tr|
|College of Adm. Sci. & Econ.|
|International Relations||Ziya Öniş||CASE email@example.com|
|Business Administration||Zekiye Selvili||CASE firstname.lastname@example.org|
|Economics||Ziya Öniş||CASE email@example.com|
|College of Soc. Sci. & Hums.|
|Psychology||Yasemin Kisbu-Sakarya||SOS Z13Dfirstname.lastname@example.org|
|Media and Visual Arts||Amir Hetsroni||SOS Z08Cemail@example.com|
|Archeology History of Arts||Ivana Jevtic||SOS firstname.lastname@example.org|
|English Lang. & Comparative Litr.||Mert Bahadır Reisoğlu||SOS 273||1528||MREISOGLU@KU.EDU.TR|
|History||Can Nacar||SOS Z 11Bemail@example.com|
|Philosophy||Eylem Özaltun||SOS Z22Cfirstname.lastname@example.org|
|Sociology||Fatoş Gökşen||SOS 258||–||email@example.com|
|Law School||Yasin Alperen Karaşahin||SOS firstname.lastname@example.org|
|College of Science||Özgür Müstecaplıoğlu||SCI email@example.com|
|Mathematics||Hasan İnci||SCI 268||1687||HINCI@KU.EDU.TR|
|Molecular Bio. & Genetics||Halil Kavaklı||ENG Z36firstname.lastname@example.org|
|Chemistry||Umut Aydemir||SCI Z61email@example.com|
|Physics||Özgür Müstecaplıoğlu||SCI firstname.lastname@example.org|
|College of Engineering||Öznur Özkasap||ENG email@example.com|
|KU Institutional Erasmus Coordinator||Yiğit Sayın||DOS B334||–||YSAYIN@ku.edu.tr|
|Graduate School of Social Sciences and Humanities||Tuğçe Şatana||CASE Z13firstname.lastname@example.org|
|Graduate School of Business||Başak Yalman||CASEemail@example.com|
The number of grantees is determined by the National Agency in accordance with the grant allocated to the country for the year.
Grants are paid to students in two instalments. 70% of the grant is paid before departure in 45 days following the submission of documents to OIP, and the remaining 30% is paid after the student submits all required documents, depending on the mobility duration as verified by the Certificate of Attendance and taking into account the student’s level of success and fulfilling their responsibilities. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Erasmus+ Worldwide Study program provides monthly stipend as well as travel grant to selected participants. Koç University student going to a partner country receives 700€ per month.
Selected participants also receives travel grant. The calculation is done based on the distance between Koç University and the host city. Calculation is done by Distance Calculator
|20-99 km||20 €|
|100-499 km||180 €|
|500-1999 km||275 €|
|2000- 2999 km||360 €|
|3000-3999 km||530 €|
|4000- 7999 km||820 €|
|8000 km an above||1.500 €|
Important: these unit costs represent the linear distance between the city where the university of origin and the city where the host university are located. This is calculated automatically by a website indicated by the European Commission and cannot be subject to any change. The financial support allocated to the “travel distance” is the maximum allowed by the Erasmus+ Program and is intended to contribute to the round trip back between the home and host institutions. In the event that the assigned value is insufficient to pay for the desired trip, the scholarship holder must find another sources of funding.
Grant Deduction and Repayment
Deductions and/or repayment may apply to students who do not fulfil their responsibilities and/or are unsuccessful. Grant deduction and/or repayment may take place in case of the following:
Zero Grant Students
Students are able to participate in Erasmus+ Worldwide Study program without receiving a grant. However, it should be noted that the students have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
Erasmus Disability Grant
After you are selected please note that you will be expected to submit documents below to OIP:
Documents to be submitted by student upon arrival at the host university:
· Learning Agreement (During): If the student wants to make a change on the Learning agreement, “During” part of the LA should be filled out electronically. The revised agreement should be signed by the host university’s representative, KU Departmental Erasmus Coordinator and Koc University Erasmus Institutional Coordinator (Dr. Bilgen Bilgin). This copy should be submitted to OIP via e-mail.
· Course Equivalency Form (During/After): If the student makes changes on the course list, then this form should filled out and approved by the Departmental Academic Erasmus Coordinator. This form could also be sent to OIP after mobility.
Following the completion of the program, student has to take the following steps.
· Certificate of Attendance : Submit the Certificate of Participation to OIP.
· Learning Agreement-After Mobility: Submit “After Mobility” part of LA after getting the required signatures.
· Fill online EU Survey: EU Survey is needed to be filled out online. OIP will be sending you the link of the survey through the Mobility Tool.
· OLS: Students are required to complete the 2nd OLS test at the end of their mobility period.
· Transcript: You are required to submit a copy of your transcript to OIP. Most of the time, partner universities send transcripts to OIP and then inform students. Students are required to collect the original copy of their transcript from OIP and take it to their faculties for transfer of courses with grades and credits.
To cancel your application after submitting the Student Commitment Letter, you need to submit the cancellation petition to OIP. You can find the English version here. It should be noted that students, who cancel their exchange after the “notice period” provided by OIP right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.
Cancellation Petition (in English)
If you do not have a passport or you need to extend it when you submit an application, please download your “student letter” via e-devlet and use that document for passport fee exemption when you apply for a passport.
Remember that the country that you are traveling to may require you to obtain a visa. Please make sure that you know the requirements of the visa application for that country. Check the website of its consulate. Note that only the consulates can provide correct/up-to-date information about the visa procedures; our office is neither authorized nor capable of overseeing your visa applications. Consulates often require a Letter of Acceptance (signed and stamped) and a letter proving your financial funds.
Students can download their visa letter from KUAPP. System automatically writes your monthly grant amount on the visa letter, it does not mean your grant is guaranteed until OIP announces the grants to all selected students.
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