Erasmus+ KA103 is an EU program intended to promote student and faculty mobility and encourage cross-border cooperation between European universities. Grants are available for exchange programs and also for student internships. Students studying abroad in the 28 EU member countries plus Iceland, Liechtenstein, Norway, the FYR of Macedonia, and Türkiye are eligible to apply for Erasmus+ grants.
Mobility is conducted according to the minimum and maximum duration of time determined by the European Commission. Study mobility should be minimum 2 months, maximum 12 months. KU students usually are able to spend a semester (2 to 5 months) at one of the partner universities.
A student may receive Erasmus mobility grants for a maximum of 12 months in any study cycle (Bachelor/ Master/PhD).
However, this rule is different for programs such as integrated PhD programs and for programs where two cycles of study are combined such as Medicine. The max. duration of mobility for such programs is 24 months in total.
Extension of Mobility
Extension of the exchange semester could only happen if the following conditions are met:
Interruption of Mobility
(* Force Majeure is an unforeseeable exceptional situation or event beyond the participant’s control and not attributable to error or negligence on his/her part and prevents participant from fulfillment of liability under the Agreement)
Who is Eligible to Apply?
Specific requisites for PhD students
Application Requirements
Students who wish to apply using their KUEPE scores must check the Erasmus+ Partners accepting KUEPE list before making their preferences.
*Students can get their Koc TOEFL scorecards from the Registrar’s Office. Please keep in mind that it will take a couple of days for Registrar’s Office to issue your TOEFL or IELTS scorecards. You are asked to upload your English Proficiency Proof on the online application form (https://kuapp.ku.edu.tr ).
**Students who wish to apply using their KUEPE scores will need to take a screenshot of their KUSIS homepage, where KUEPE scores are shown. If students have any technical issues with screening their KUEPE results on their KUSIS homepage, they must contact the IT department to solve the issue. Students can also contact the Registrar’s Office and English Language Center to get their KUEPE results as well.
If you do not have an official TOEFL, IELTS or KUEPE scorecard, you have to take a new test. Please note that you need to plan your application accordingly as it takes time to get the result of English Proficiency tests.
Exceptions to the English proficiency tests (TOEFL, IELTS) include only lifetime residents of Australia, Canada (other than Quebec), New Zealand, United Kingdom or the United States (other than Puerto Rico). Students who have recently and successfully completed at least 4 years of rigorous academic studies in one of the countries listed might also be exempted. Their English proficiency score calculated on KUAPP will be the min. English Language admission requirement of the program at KU they are admitted. Students English Language Score will be automatically calculated as the equivalent of 80 TOEFL IBT unless the student submits an IELTS or TOEFL score, Placement will be based on 50% GPA and 50 % TOEFL, so the higher scores students have, the better chance of placement students will have.
The following documents should be uploaded on kuapp at the time of the application.
Document Type | Mandatory/ If applicable |
Transcript of Records* | Mandatory |
Language Scorecard | Mandatory |
Special Needs Statement & Proving documents | If applicable |
Substitutive documents for children of martyr and veteran people | If applicable |
Substitutive documents for students who are covered by 2828 numbered Social Services Law | If applicable |
Application Method
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below.
NEW: Students will be required to submit their applications through http://erasmusbasvuru.ua.gov.tr/ as well. A guide for the e-government application will be provided in the Useful Documents section when the applications begin.
Watch the demo video of the application process here;
Selection
Additional Evaluation criteria for PhD students:
IMPORTANT: Special Cases
If an application and selection round for multiple Erasmus+ programs take place at the same time, and if a student applies to both programs at the same time, then the following applies:
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via outgoing@ku.edu.tr
If your application was neither selected for a grant nor included in the reserve list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via outgoing@ku.edu.tr .
Nomination
Being placed into an Erasmus+ ICM partner school does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
An eligibility check is done before nominating a student. Nominations are conducted by the Office of International Programs. You are not required to do anything for the nomination process except submitting your Student Commitment Form to OIP.
Please note that nominations take time and that Fall semester students are nominated before Spring semester students.
After you are selected please note that you will be expected to submit documents below to OIP:
During Mobility
Documents to be submitted by student upon arrival at the host university:
· Learning Agreement (During): If the student wants to make a change on the Learning agreement, “During” part of the LA should be filled out electronically. The revised agreement should be signed by the host university’s incoming exchange representative, KU departmental Erasmus+ Coordinator (Please see Who Is My Erasmus+ Coordinator?) and Koc University Erasmus Institutional Coordinator Dr. Bülent Kılıç. Signed LA During Mobility must be uploaded on KUAPP.The Institutional Coordinator’s signature will be taken by OIP advisors.
After Mobility
Following the completion of the program, students have to take the following steps.
· Certificate of Attendance : Submit the Certificate of Participation to OIP.
· Learning Agreement-After Mobility: Submit “After Mobility” part of LA after getting the required signatures.
· Fill online EU Survey: EU Survey (participant report) is needed to be filled out online. OIP will be sending you the link to the survey through the EU Beneficiary Tool.
· OLS: Students are required to complete the 2nd OLS test at the end of their mobility period.
· Transcript: Students are required to submit a copy of your transcript to OIP. Most of the time, partner universities send transcripts to OIP and then inform students. Students are required to collect the original copy of their transcript from OIP and take it to their faculties for transfer of courses with grades and credits
· KU Transcript After Exchange: Students must upload the final version of their transcript after they finalize the course transfer procedures.
Departments/Colleges | Coordinators | Room | Phone | |
School of Medicine | Dr. Selin Ünsaler | Topkapı | – | sunsaler@ku.edu.tr |
School of Nursing | Gülcan Bağçivan | Topkapı | 2675 | gbagcivan@ku.edu.tr |
College of Adm. Sci. & Econ. | ||||
International Relations | Ziya Öniş | CASE 150 | 1670 | zonis@ku.edu.tr |
Business Administration | Zekiye Selvili | CASE 240 | 1456 | zselvili@ku.edu.tr |
Economics | Murat Usman | CASE 248 | 1553 | musman@ku.edu.tr |
College of Soc. Sci. & Hums. | ||||
Psychology | İlmiye Seçer | Z11E | isecer@ku.edu.tr | |
Media and Visual Arts | Nazlı Özkan | SOS 246 | 0703 | nazliozkan@ku.edu.tr |
Archeology History of Arts | Lucienne Thys-Şenocak | SOS 225 | 1425 | lsenocak@ku.edu.tr |
English Lang. & Comparative Litr. | M. Fatih Uslu | SOS 260 | 1528 | muslu@ku.edu.tr |
History | Can Nacar | SOS Z11B | 1130 | cnacar@ku.edu.tr |
Philosophy | Eylem Özaltun | SOS Z22C | 1116 | eozaltun@ku.edu.tr |
Sociology | Fatoş Gökşen | SOS 258 | 1311 | fgoksen@ku.edu.tr |
Law School | Yasin Alperen Karaşahin | SOS 151 | 1825 | yakarasahin@ku.edu.tr |
College of Science | ||||
Mathematics | Hasan İnci | SCI 268 | 1687 | hinci@ku.edu.tr |
Molecular Bio. & Genetics | Onur Öztaş | onostas@ku.edu.tr, | ||
Chemistry | Umut Aydemir | SCI Z61 | 1449 | uaydemir@ku.edu.tr |
Physics | Özgür Müstecaplıoğlu | SCI 155 | 1424 | omustecap@ku.edu.tr |
College of Engineering | ||||
Chemical and Biological Engineering | Özlem Keskin | ENG 206 | 1754 | okeskin@ku.edu.tr |
Computer Engineering | Öznur Özkasap | ENG 144 | 1584 | oozkasap@ku.edu.tr |
Electrical and Electronics Engineering | Sinem Çöleri | ENG 117 | 1535 | scoleri@ku.edu.tr |
Industrial Engineering | Metin Türkay | ENG 205 | 1586 | mturkay@ku.edu.tr |
Mechanical Engineering | Metin Muradoğlu | ENG 103A | 1891 | mmuradoglu@ku.edu.tr |
KU Institutional Erasmus Coordinator | Bülent Kılıç | DOS B334 | bukilic@ku.edu.tr | |
Graduate School of Social Sciences and Humanities | Burcu Ergin | SOS Z04 | 1883 | burcuergin@ku.edu.tr |
Graduate School of Business | Nida Bektaş | SNA A73 | 1606 | nidabektas@ku.edu.tr |
Overview
The number of grantees is determined by the National Agency in accordance with the grant allocated to Koç University for the year.
Grants are paid to students in two instalments. 70% of the grant is paid before departure in 30-45 days following the submission of before mobility documents to OIP, and the remaining 30% is paid after the student submits all required after mobility documents, depending on the mobility duration as verified by the Certificate of Attendance and taking into account the student’s level of success and fulfilling their responsibilities. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Grant Amount
Erasmus+ Study program provides monthly stipend to students based on the table below. Koç University holds the right to determine the maximum duration for grant payment.
Countries In accordance with Daily Expenses | Host Countries in Mobility 2021-22 Academic Year First Call |
Monthly Study Mobility Grant (€) |
1st and 2nd Group Program Countries | Denmark, Finland, Ireland, Lichtenstein, Norway, Sweden, The United Kingdom, Iceland, Luxembourg, Belgium, Cyprus, Germany, Greece, The Netherlands, Portugal, Spain, France, Italy, Austria, Malta | 500 |
3rd Group Program Countries | Bulgaria, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Serbia, Macedonia, Czech Republic, Slovenia, Türkiye, Croatia. | 300 |
Countries In accordance with Daily Expenses | Host Countries in Mobility 2021-22 Academic Year Second and Third Call |
Monthly Study Mobility Grant (€) |
1st and 2nd Group Program Countries | Germany, Austria, Belgium, Denmark, Finland, France, Cyprus, Netherlands, Ireland, Spain, Sweden, Italy, Iceland, Lichtenstein, Luxembourg, Malta, Norway, Portugal, Greece | 600 |
3rd Group Program Countries | Bulgaria, Czech Republic, Estonia, Croatia, Macedonia, Lithuania, Latvia, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia | 450 |
Country groups | Host Countries 2022-2023 Academic Year |
Monthly Study Mobility Grant (€) |
1st and 2nd Group Program Countries | Germany, Austria, Belgium, Denmark, Finland, France, Cyprus, Netherlands, Ireland, Spain, Sweden, Italy, Iceland, Lichtenstein, Luxembourg, Malta, Norway, Portugal, Greece | 600 |
3rd Group Program Countries | Bulgaria, Czech Republic, Estonia, Croatia, Macedonia, Lithuania, Latvia, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia | 450 |
Grant Deduction and Repayment
Deductions and/or repayment may apply to students who do not fulfill their responsibilities and/or are unsuccessful. Grant deduction and/or repayment may take place in case of the following:
Zero Grant Students
Students are able to participate in Erasmus+ Study program without receiving a grant. However, it should be noted that the students have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
Erasmus Disability Grant
Additional Grant Opportunity for Students with Financial Needs
This part is only applicable to students who hold Turkish citizenship:
Economically disadvantaged students who are selected for the Study Mobility will be paid an extra grant of 250 € per month from the study mobility budget, in addition to the amount of monthly grant specified in the grant table.
(In order to benefit from the additional grant, during the application phase, the student must submit the document indicating either the student or the student’s parents receive financial aid from municipalities, public institutions such as Ministries, Social Welfare and Solidarity Foundations, T.R. Directorate General of Foundations, Turkish Red Crescent, Ministry of Interior Disaster and Emergency Management Presidency (AFAD). Information regarding the way and the period in which the document is to be submitted to OIP will be announced to the students in the program announcements and/or via e-mails by OIP)
NEW: Green Travel Grant
With the new Erasmus+ Program students are encouraged to use low-emissions means of transport for the main part of the travel, such as bus, train or car-pooling.
Students who will use these means of transport will receive a single contribution of 50 EUR as a top-up amount to the individual support and up to 4 days of extra grant to cover travel days for a return trip, if relevant.
At the end of the mobility, students are obliged to present documents (bus ticket, train ticket etc.) proving that the green travel has taken place.
Zero-grant students are not eligible for green travel grant.
NEW: Train instead of Plane (TIP) Scheme for UNIC Universities
Students who will study at one of UNIC partners and use train to travel to host destination will be eligible for applying for UNIC Train Instead of Plane (TIP) scheme.
For detailed information about the scheme please visit: Go Green: Train Instead Plane
To cancel your application after submitting the Student Commitment Letter, you need to submit the cancellation petition to OIP, by sending their petition in an e-mail to outgoing@ku.edu.tr
You can find the Turkish version here and the English version here.
It should be noted that students, who cancel their exchange after the “notice period” provided by OIP right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.
Important note: students who had to cancel their Erasmus+ because of COVID-19 will not be subject to -10 points deduction for their future applications.
Passport
If you do not have a passport or you need to extend it when you submit an application, please download your “student letter” via e-devlet and use that document for passport fee exemption when you apply for a passport.
Visa
Remember that the country that you are traveling to may require you to obtain a visa. Please make sure that you know the requirements of the visa application for that country. Check the website of its consulate. Note that only the consulates can provide correct/up-to-date information about the visa procedures; our office is neither authorized nor capable of overseeing your visa applications. Consulates often require a Letter of Acceptance (signed and stamped) and a letter proving your financial funds.
Students can download their visa letter from KUAPP. System automatically writes your monthly grant amount on the visa letter, it does not mean your grant is guaranteed until OIP announces the grants to all selected students.
Residence Permit
Accommodation
Health and Safety
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NEW: Outgoing Exchange Student Roadmap
OLA GUIDE for outgoing students
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Erasmus+ KA131 2023-2024 First Call Tentative Grant Distribution List
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Erasmus+ 2023-24 Fall Pre-Departure Orientation
2023-2024 Erasmus+ Second Call Remaining Quotas
Erasmusbasvuru.gov.tr- Application Guide 2023
______________________
Commitment Letter_Taahhütname (Turkish)/ Committment Letter (English)
Exchange Opportunities for KU Students Presentation
Roadmap for Students with Special Needs
Special Need Support Request Form
How to fill a Learning Agreement
Grant Agreement (Draft) (Please DO NOT fill)
Cancellation Petition (in Turkish)
Cancellation Petition (in English)
Erasmus+ Study Mobility Info Session Presentation
NEW: Erasmus+ Second Call Quota List (For 2022-2023 AY/ Spring 2023)
NEW: 2023-2024 Academic Year Erasmus+ Study Second Call Placement
2023-2024 Academic Year Erasmus+ Study First Call Placement
2022-2023 Academic Year Erasmus+ Study Second Call Placement Results
2022-2023 Academic Year Erasmus+ Study First Call Placement Results
Erasmus+ Study 1st Call Placement Results (2)
2021-2022 Academic Year Erasmus+ Study Third Call Placement Results
2021-2022 Academic Year Erasmus+ Study Second Call Placement Results
2021-2022 Academic Year Erasmus+ Study First Call Placement Results
2020-2021 Academic Year Erasmus+ Study Mobility Third Call Application Placement Results
2020-2021 Academic Year Erasmus+ Study Mobility Second Call Application Placement Results
2020-2021 Academic Year Erasmus+ Study Mobility First Call Application Placement Results
2019-2020 Academic Year Erasmus+ Study Mobility Third Call Application Placement Results
2019-2020 Academic Year Erasmus+ Study Mobility Second Call Application Placement Results
2019-2020 Academic Year Erasmus+ Study Mobility Application Placement Results
2018-2019 Academic Year Erasmus+ Study Mobility Third Call Application Placement Results
2018-2019 Third Call Application Quota List
2018-2019 Academic Year Erasmus+ Study Mobility Second Call Application Placement Results
Second Call Selection List (please search with CTRL+F)
2018-2019 Second Call Application Quota List
2018-2019 Academic Year Erasmus+ Study Mobility Application Placement Results
Selection list (please search with CTRL+F)