Students can now find answers to the most frequently asked questions about the Erasmus+ Study Mobility Program in our new Erasmus+ FAQ document. Please refer to the Contact section and do not hesitate to contact us if you have further questions.
Erasmus+ KA103 is an EU program intended to promote student and faculty mobility and encourage cross-border cooperation between European universities. Grants are available for exchange programs and also for student internships. Students studying abroad in the 28 EU member countries plus Iceland, Liechtenstein, Norway, the FYR of Macedonia, and Turkey are eligible to apply for Erasmus+ grants.
Mobility is conducted according to the minimum and maximum duration of time determined by the European Commission. Study mobility should be minimum 3 months, maximum 12 months. KU students usually are able to spend a semester (3 to 5 months) at one of the partner universities.
A student may receive Erasmus mobility grants for a maximum of 12 months in any study cycle (Bachelor/ Master/PhD).
However, this rule is different for programs such as integrated PhD programs and for programs that two cycles of study are combined such as Medicine. The max. duration of mobility for such programs is 24 months in total.
Extension of Mobility
Extension of exchange semester could only happen if the following conditions are met:
Interruption of Mobility
(* Force Majeure is an unforeseeable exceptional situation or event beyond the participant’s control and not attributable to error or negligence on his/her part and prevents participant from fulfillment of liability under the Agreement)
Please have a look at our “Institutional Partner List” to see the full list of partners.
Who is Eligible to Apply?
Specific requisites for PhD students
*Students can get their Koc TOEFL scorecards from the Registrar’s Office. Please keep in mind that it will take a couple of days for Registrar’s Office to issue your TOEFL or IELTS scorecards. You are asked to upload your English Proficiency Proof on the online application form (https://kuapp.ku.edu.tr ).
**Students who wish to apply using their KUEPE scores will need to take a screenshot of their KUSIS homepage, where KUEPE scores are shown. If students have any technical issues with screening their KUEPE results on their KUSIS homepage, they must contact the IT department to solve the issue. Students can also contact the Registrar’s Office and English Language Center to get their KUEPE results as well.
If you do not have an official TOEFL, IELTS or KUEPE scorecard, you have to take a new test. Please note that you need to plan your application accordingly as it takes time to get the result of English Proficiency tests.
Exceptions to the English proficiency tests (TOEFL, IELTS) include only lifetime residents of Australia, Canada (other than Quebec), New Zealand, United Kingdom or the United States (other than Puerto Rico). Students who have recently and successfully completed at least 4 years of rigorous academic studies in one of the countries listed might also be exempted. Their English proficiency score calculated on KUAPP will be the min. English Language admission requirement of the program at KU they are admitted. Students English Language Score will be automatically calculated as the equivalent of 80 TOEFL IBT unless the student submits an IELTS or TOEFL score, Placement will be based on 50% GPA and 50 % TOEFL, so the higher scores students have, the better chance of placement students will have.
The following documents should be uploaded on kuapp at the time of the application.
|Document Type||Mandatory/ If applicable|
|Transcript of Records||Mandatory|
|Special Needs Statement & Proving documents||If applicable|
|Substitutive documents for children of martyr and veteran people||If applicable|
|Substitutive documents for students who are covered by 2828 numbered Social Services Law||If applicable|
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below.
Watch the demo video of the application process here;
Additional Evaluation criteria for PhD students:
IMPORTANT: Special Cases
If an application and selection round for Erasmus+ Worldwide Study and Internship program takes place at the same time, and if a student applies to both programs at the same time, then the following applies:
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via firstname.lastname@example.org
If your application was neither selected for a grant nor included in the reserve list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via email@example.com .
Being placed into an Erasmus+ ICM partner school does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
An eligibility check is done before nominating a student. Nominations are conducted by the Office of International Programs. You are not required to do anything for the nomination process except submitting your Student Commitment Form to OIP.
Please note that nominations take time and that Fall semester students are nominated before Spring semester students.
The number of grantees is determined by the National Agency in accordance with the grant allocated to Koç University for the year:
Grants are paid to students in two instalments. 70% of the grant is paid before departure in 30-45 days following the submission of before mobility documents to OIP, and the remaining 30% is paid after the student submits all required after mobility documents, depending on the mobility duration as verified by the Certificate of Attendance and taking into account the student’s level of success and fulfilling their responsibilities. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Erasmus+ Study program provides monthly stipend to students based on the table below. Koç University holds the right to determine the maximum duration for grant payment.
|Countries In accordance with Daily Expenses||Host Countries in Mobility/Updates for Erasmus+ Projects after 2018||Monthly Student Mobility Grant (€)*|
|1st and 2nd Group Program Countries||Denmark, Finland, Ireland, Lichtenstein, Norway, Sweden, The United Kingdom, Iceland, Luxembourg, Belgium, Cyprus, Germany, Greece, The Netherlands, Portugal, Spain, France, Italy, Austria, Malta||500|
|3rd Group Program Countries||Bulgaria, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Serbia, Macedonia, Czech Republic, Slovenia, Turkey, Croatia.||300|
Deductions and/or repayment may apply to students who do not fulfil their responsibilities and/or are unsuccessful. Grant deduction and/or repayment may take place in case of the following:
Students are able to participate in Erasmus+ Study program without receiving a grant. However, it should be noted that the students have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
This part is only applicable to students who hold Turkish citizenship:
Economically disadvantaged students who are selected for the Study Mobility will be paid an extra grant of 100 € per month from the study mobility budget, in addition to the amount of monthly grant specified in the grant table.
In order to benefit from the additional grant, during the application phase, the student must submit the document indicating either the student or the student’s parents receive financial aid from municipalities, public institutions such as Ministries, Social Welfare and Solidarity Foundations, T.R. Directorate General of Foundations, Turkish Red Crescent, Ministry of Interior Disaster and Emergency Management Presidency(AFAD). Information regarding the way and the period in which the document is to be submitted to OIP will be announced to the students in the program announcements and/or via e-mails by OIP.
After you are selected please note that you will be expected to submit documents below to OIP:
Documents to be submitted by student upon arrival at the host university:
· Learning Agreement (During): If the student wants to make a change on the Learning agreement, “During” part of the LA should be filled out electronically. The revised agreement should be signed by the host university’s representative, KU Departmental Erasmus Coordinator and Koc University Erasmus Institutional Coordinator (Dr. Yiğit Sayın). This copy should be submitted to OIP via e-mail.
· Course Equivalency Form (During/After): If the student makes changes on the course list, then this form should filled out and approved by the Departmental Academic Erasmus Coordinator. This form could also be sent to OIP after mobility.
Following the completion of the program, student has to take the following steps.
· Certificate of Attendance : Submit the Certificate of Participation to OIP.
· Learning Agreement-After Mobility: Submit “After Mobility” part of LA after getting the required signatures.
· Fill online EU Survey: EU Survey is needed to be filled out online. OIP will be sending you the link of the survey through the Mobility Tool.
· OLS: Students are required to complete the 2nd OLS test at the end of their mobility period.
· Transcript: You are required to submit a copy of your transcript to OIP. Most of the time, partner universities send transcripts to OIP and then inform students. Students are required to collect the original copy of their transcript from OIP and take it to their faculties for transfer of courses with grades and credits.
|School of Medicine||Dr. Ozan Gökler||Topkapı||–||OGOKLER@ku.edu.tr|
|School of Nursing||Gülcan Bağçivan||Topkapı||2675||GBAGCIVAN@ku.edu.tr|
|College of Adm. Sci. & Econ.|
|International Relations||Ziya Öniş||CASE firstname.lastname@example.org|
|Business Administration||Zekiye Selvili||CASE email@example.com|
|Economics||Murat Usman||CASE firstname.lastname@example.org|
|College of Soc. Sci. & Hums.|
|Psychology||Yasemin Kisbu-Sakarya||SOS Z13Demail@example.com|
|Media and Visual Arts||Amir Hetsroni||SOS Z08Cfirstname.lastname@example.org|
|Archeology History of Arts||Ivana Jevtic||SOS email@example.com|
|English Lang. & Comparative Litr.||Mert Bahadır Reisoğlu||SOS 273||1528||MREISOGLU@KU.EDU.TR|
|History||Can Nacar||SOS Z 11Bfirstname.lastname@example.org|
|Philosophy||Eylem Özaltun||SOS Z22Cemail@example.com|
|Sociology||Fatoş Gökşen||SOS 258||–||firstname.lastname@example.org|
|Law School||Yasin Alperen Karaşahin||SOS email@example.com|
|College of Science||Özgür Müstecaplıoğlu||SCI firstname.lastname@example.org|
|Mathematics||Hasan İnci||SCI 268||1687||HINCI@KU.EDU.TR|
|Molecular Bio. & Genetics||Halil Kavaklı||ENG Z36email@example.com|
|Chemistry||Umut Aydemir||SCI Z61firstname.lastname@example.org|
|Physics||Özgür Müstecaplıoğlu||SCI email@example.com|
|College of Engineering||Öznur Özkasap||ENG firstname.lastname@example.org|
|KU Institutional Erasmus Coordinator||Yiğit Sayın||DOS B334email@example.com|
|Graduate School of Social Sciences and Humanities||Tuğçe Şatana||CASE Z13firstname.lastname@example.org|
|Graduate School of Business||Başak Yalman||CASEemail@example.com|
To cancel your application after submitting the Student Commitment Letter, you need to submit the cancellation petition to OIP.
You can find the English version here.
It should be noted that students, who cancel their exchange after the “notice period” provided by OIP right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Worldwide Program again in the future.
If you do not have a passport or you need to extend it when you submit an application, please download your “student letter” via e-devlet and use that document for passport fee exemption when you apply for a passport.
Remember that the country that you are traveling to may require you to obtain a visa. Please make sure that you know the requirements of the visa application for that country. Check the website of its consulate. Note that only the consulates can provide correct/up-to-date information about the visa procedures; our office is neither authorized nor capable of overseeing your visa applications. Consulates often require a Letter of Acceptance (signed and stamped) and a letter proving your financial funds.
Students can download their visa letter from KUAPP. System automatically writes your monthly grant amount on the visa letter, it does not mean your grant is guaranteed until OIP announces the grants to all selected students.
Health and Safety
Cancellation Petition (in English)
Second Call Selection List (please search with CTRL+F)
Selection list (please search with CTRL+F)
You can also contact our Outgoing Student Advisors by booking an appointment on their office hours. You can use audio or video call on Google Meet for advising on exchange programs.
To book an appointment with Gizem Güler, please click here. To book an appointment with Ömer Eskici, please click here.