Summer Exchange
NEW: Summer Exchange FAQ
Students can now find answers to the most frequently asked questions about the Summer Exchange Program,in our new Summer Exchange FAQ document. Please refer to the Contact section and do not hesitate to contact us if you have further questions.
Description of The Mobility
Koç University runs Summer Exchange program with its select partners. Pre-set number of KU students attend partner universities’ short-term summer programs or regular summer semesters. KU students are required to pay KU tutition for summer exchange but do not pay tutition to partner universities. There may be some additional fees that partner universities charge and for more information, please check “Partners & Information” Section.
Partners & Information
Please check fact sheets before you apply, some universities may require additional costs or fees. Some partner universities may require students to stay in a certain accommodation (by paying the accommodation fee) during the Summer Exchange program. We advise our students to check each program brochures/websites carefully before planning their accommodation.
EUROPE
WU VIENNA UNIVERSITY OF ECONOMICS AND BUSINESS
Country: Austria
Detailed Information: https://www.wu.ac.at/en/programs/incoming-students/international-summer-university-wu/
Fee Information: https://www.wu.ac.at/studium/incoming-students/international-summer-university-wu/participation-fee-payment-1/
Fact Sheet: ISU WU 2024 – factsheet for international students
Quota: 2
AARHUS UNIVERSITY SUMMER SCHOOL
Country: Denmark
Detailed Information: https://international.au.dk/education/admissions/summeruniversity/welcome-to-au-summer-university
GPA Requirement 2.20 – If you are applying for admission to AU Summer University courses at Master level, you must hold a Bachelor’s degree (or as a minimum have obtained 180 ECTS in your study programme) by the time of application deadline.
Quota 3
Dates for Summer University 2024 are:
Term 1: July 2-July 19
Term 2: July 22- August 9
Applications are open from January 15 at 12 noon- March 8 at 12 noon 2024
More information here.
UNIVERSITY OF SOUTHERN DENMARK SUMMER SCHOOL
Country: Denmark
Detailed Information: https://www.sdu.dk/en/summerschool
Quota: 4
AALTO UNIVERSITY SCHOOL OF BUSINESS
Detailed Information: https://www.aalto.fi/en/aalto-university-summer-school/custom-programs
Country: Finland
Click here for the brochure.
Quota: 6
EM NORMANDIE
Country: France
Detailed Information: https://en.em-normandie.com/em-normandie-experience/open-world-studying-abroad/international-summer-school
For Summer School video, click here.
For the flyer, click here.
Quota: 5
ESSCA SCHOOL OF MANAGEMENT
Country: France
Detailed Information: https://www.essca.fr/en/international/summer-programme
Click here for the brochure.
Please inspect the partner’s fees thoroughly, for it might include the accommodation fee as a required fee.
Quota & Eligible Colleges:
- ESSCA School of Management Paris program (2 undergrad or grad students)- all colleges except SON, SOM
- ESSCA School of Management Aix-en-Provence program (1 undergrad or grad student)
- ESSCA School of Management Budapest program (2 grad students)- GSB
- ESSCA School of Management Bordeaux Program (2 students undergrad or grad)- CASE & GSB
KEDGE BUSINESS SCHOOL
Country: France
Detailed Information: https://student.kedge.edu/programmes/summer-schools
Quota: 10
LINKÖPING UNIVERSITY SUMMER ACADEMY
Country: Sweden
Detailed Information: https://liu.se/en/education/liu-summer-academy
Linköping University Summer Academy 2024 Flyer
Quota: 2
Deadlines
- Please note that all deadlines are midnight CET.
- 1 February 2024 – Online application service opens
- From 1 February – 25 March 2024 students can apply electronically for LiU Summer Academy courses at University Admissions.
On the University Admissions website, choose “log in”, create an account and search for courses at ”Linköping University” for “Summer 2024”. Upload the nomination certificate in University Admissions. - 25 March 2024 – Admission application deadline
- 29 March 2024 – Deadline for supporting documents
- 4 April 2024 – First Notification of Selection Results
- 11 April 2024 – Last date to reply to your offer
- 19 April 2024 – Second Notification of Selection Results (no reply required)
- From 19 April 2024, it is possible to download the notification of the selection result (letter of acceptance) on your account at University Admissions.
STOCKHOLM UNIVERSITY
Country: Sweden
Open to Law Students
Detailed Information about Law Program: Click here!
Program Flyer: Click here!
Brochure: Click here!
Student Experiences: Click here!
Quota: 5
ASIA-PACIFIC
ANTAI COLLEGE OF ECONOMICS AND MANAGEMENT – SHANGHAI JIAO TONG UNIVERSITY
Country: China
Detailed Information: https://summerschool.sjtu.edu.cn/
Quota: 4
Find the brochure here.
HONG KONG UNIVERSITY OF SCIENCE AND TECHNOLOGY
Country: Hong Kong
Detailed Information: https://isp.hkust.edu.hk/program/overview
Quota: 2
Important dates: https://isp.hkust.edu.hk/application/important-dates
THE CHINESE UNIVERSITY OF HONG KONG
Country: Hong Kong
Detailed Information: https://www.cuhk.edu.hk/oal/CUHK_ISS_Leaflet.pdf
Quota: 4
THE HONG KONG POLYTECHNIC UNIVERSITY
Country: Hong Kong
Detailed Information: https://www.polyu.edu.hk/summerschool/
Quota: 6
Offered Courses: Click here!
Program Leaflet: Click here!
GPA: 2.70
NANYANG TECHNOLOGY UNIVERSITY
Country: Singapore
Detailed Information: https://gem.ntu.edu.sg/index.cfm?FuseAction=Programs.ViewProgramAngular&id=11025
Quota: 6 for 2024
GPA: Minimum 2.0 and be proficient in the English language
The eligibility criteria can be found via this webpage: https://gem.ntu.edu.sg/index.cfm?FuseAction=PublicDocuments.View&File_ID=17156
SINGAPORE MANAGEMENT UNIVERSITY (SMU)
Country: Singapore
Detailed Information: https://geo.smu.edu.sg/study-in-smu/global-summer-programme
Quota: 3
APPLICATION PERIOD: 10 JANUARY- 15 APRIL 2024 23:59 hours (GMT +8)
LATIN AMERICA
ITAM
Country: Mexico
Fact Sheet: https://intercambio.itam.mx/sites/default/files/itam_student_factsheet.pdf
Quota: Will not accept students due to partner’s program freeze.
Application Dates
Please refer to OIP’s Application and Selection Calendar
Application & Selection
Who is Eligible to Apply?
- Applicants must be registered at KU as full-degree undergraduate or graduate students at the time of application. PhD students are not eligible for Summer Exchange program.
- Undergraduate students must have completed at least one academic year and graduate students must have completed at least one semester and have a valid CGPA score. They must also continue studies at the same level at KU in the following year, i.e. the year of the exchange. Undergraduate students with the status of “Freshman” on our systems whilst applying are ineligible and their applications will not be accepted. Applying students must be at least “Sophomore” on our systems. The basis on the students’ status is their application time and not their mobility time.
- Students studying in the English Language Preparatory Class are not eligible to apply.
Application Requirements
- Undergraduate students should have at least 2,2 CGPA, Graduate students should have at least 2,5 CGPA.
- Language Requirement: Koç University Institutional TOEFL*(550 PBT), TOEFL (550 PBT/ 80 IBT) or IELTS Score Card (min. 6.5), KUEPE** (Min 60) Students can apply using their expired language scores as well.
*Students can get their Koc TOEFL scorecards from the Registrar’s Office. Please keep in mind that it will take a couple of days for Registrar’s Office to issue your TOEFL or IELTS scorecards. You are asked to upload your English Proficiency Proof on the online application form (https://kuapp.ku.edu.tr ).
**Students who wish to apply using their KUEPE scores will need to take a screenshot of their KUSIS homepage, where KUEPE scores are shown. If students have any technical issues with screening their KUEPE results on their KUSIS homepage, they must contact the IT department to solve the issue. Students can also contact the Registrar’s Office and English Language Center to get their KUEPE results as well.
If you do not have an official TOEFL, IELTS or KUEPE scorecard, you have to take a new test. Please note that you need to plan your application accordingly as it takes time to get the result of English Proficiency tests.
Exceptions to the English proficiency tests (TOEFL, IELTS) include only lifetime residents of Australia, Canada (other than Quebec), New Zealand, United Kingdom or the United States (other than Puerto Rico). Students who have recently and successfully completed at least 4 years of rigorous academic studies in one of the countries listed might also be exempted. Their English proficiency score calculated on KUAPP will be the min. English Language admission requirement of the program at KU they are admitted. Students English Language Score will be automatically calculated as the equivalent of 80 TOEFL IBT unless the student submits an IELTS or TOEFL score, Placement will be based on 50% GPA and 50 % TOEFL, so the higher scores students have, the better chance of placement students will have.
Application Documents
The following documents should be uploaded on kuapp at the time of the application. Incomplete or late applications will not be considered.
| Document Type | Mandatory / If Applicable |
| Transcript of Records | Mandatory |
| Language Score card | Mandatory |
| Photo | Mandatory |
| Special Case or Needs document as mentioned | If Applicable |
Application Method
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr.
Selection
- Students are selected by their sending higher education institution in a fair and transparent way.
- Selection is done based on 75% Academic achievement + 25% Language score.
- Students with disabilities are entitled to receive +10 points if they submit the relevant supporting documents in the application.
- Children of martyrs and veterans are entitled to +15 points if they submit the relevant supporting documents in the application.
- Students who receive or whose 1st degree relatives receive financial aid as disaster victims from The Disaster and Emergency Management Presidency (AFAD) +10 pointsif proving documents are provided in the application. 1st degree relative information will be cross-checked with KUSIS.
- Students for whom protection, care or accommodation decision has been taken within the scope of Social Services Law No. 828 and Child Protection Law No. 5395 are entitled to receive +10 points if they submit the relevant supporting documents in the application.
- In addition to academic achievement and language score, if the applicant has benefited from Summer Exchange program while pursuing the same level of academic degree, 10 points will be subtracted from the total average score.
- If a student fails to submit the commitment letter to confirm his/her attendance in Summer Exchange program within the timeframe given by OIP, 10 points will be deducted when the student applies for Summer Exchange program in the future.
- After being selected, students who wish to renounce their right to participate are responsible of informing OIP via email (kuapp@ku.edu.tr) by the deadline set by OIP. If students do not inform OIP, a reduction of -10 points will be implemented from their application if they apply to Summer Exchange program in the future. A student, who cancels his/her participation after submitting his/her commitment letter and/or being nominated to a partner university, will face 10 point deduction from his/her application if he/she applies to Summer Exchange program in the future. These rules might be considered invalid if there is a “force majeure” situation that a student is facing. Under such circumstances, the student is responsible of informing OIP with the supporting documents/information regarding the “force majeure” situation in a timely fashion.
- The OIP calculates and lists the average score of each applicant based on the calculation explained above.
- All applicants are ranked from the highest to the lowest, and the top scoring students are selected depending on faculty quotas, by the selection committee.
Announcement of Results
Results are notified to all applicants in a written format via e-mail and OIP website.
Placement results are also announced on Kuapp system. To view your results, you may log into your Kuapp account at kuapp.ku.edu.tr.
The following would help you understand your status on kuapp:
- “Coordinator Approved” notification on your KUAPP system means; your documents are checked and approved. It does not mean that you are selected for now.
- If your status has been changed to “Accepted”, congratulations! The school you have been placed into must be seen on the system. Please hand in your commitment letter to OIP immediately.
- If your status has been changed to “Substitute”, you are wait-listed for all of your school preferences, not just for one that we have determined randomly. These people will be placed after the students who have already been placed do not turn their contracts in the office on time and therefore declare that they reject the mobility.
- Being placed into a Summer exchange partner does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
Nomination & Application to Host University
Nomination
- Being placed into Summer Exchange partner university does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
- An eligibility check is done before nominating a student. Nominations are conducted by the Office of International Programs. You are not required to do anything for the nomination process except submitting your Student Commitment Form to OIP.
- Please note that nominations take time.
Application to Host University
- The requirements for application may vary for each institution. Students are responsible for checking the host institution’s website for any information that might be useful for the application procedure. Partner institutions sometimes post necessary information on their websites instead of sending e-mails.
- Obtain, complete, and send the “Application Form” of your host institution before the application deadline. Make sure that you include any other supplementary documents that are required by your host institution. Note that the application forms may be online. Information as to the exact application procedure can be found on each school’s application form or website.
- Any late application or missing document risks your admission. We strongly advise you to send your documents as soft copies via e-mail before sending them through mail. This will help secure the safe receipt of your application on time. Please also be informed that the process of application to the host institutions must be handled individually by yourself. Our Office does not post application documents to host institutions.
- Another document that partner institutions might request during your application is a copy of your passport. If you do not have a passport or you need to extend it when you submit an application, please download your “student letter” via e-devlet and use that document for passport fee exemption when you apply for a passport.
- Expect to receive your Letter of Acceptance from your host institution no later than two months prior to your departure date. On many occasions, the acceptance letters are first received by our Office and then forwarded to students. If you receive your letter of acceptance directly, please bring a copy of it to our Office.
Before Mobility Procedure & Documents
After you are selected please note that you will be expected to submit documents below to OIP:
- Summer Exchange Program Commitment Letter (Turkish)/ Commitment Letter (English): This letter should be read by the student carefully and signed version should be submitted to OIP.
- Letter of acceptance: You are asked to submit the “Letter of Acceptance” when you receive it from the host university.
- Course Equivalency Form: You are asked the fill out the Course Equivalency Form in coordination with your Departmental Academic Coordinator. The participant is required to submit the approved & signed form to OIP office. College of Engineering students go through an online CEF procedure. These students are still required to submit the approved document to OIP.
Important Notes:
- You are highly advised to attend one of the pre-departure sessions organized by OIP. Students who do not attend orientation programs are responsible from the problems and hardships that they go through due to lack of knowledge.
- Every student is responsible of his/her own exchange process. Please proceed with attention to the validity of your contact information and follow every step on your own unless there is a force majeure (such as death, illness, impairment etc.)
During & After Mobility Procedure & Documents
During Mobility
Course Equivalency Form (During/After): If the student makes changes on the course list, then this form should filled out and approved by the Departmental Academic Coordinator. This form could also be sent to OIP after mobility.
After Mobility
Following the completion of the program, student has to take the following steps.
- Certificate of Attendance : Submit the Certificate of Participation to OIP.
- Course Equivalency Form (During/After): The final list of courses that a student takes at the host university should be filled out and approved by the Departmental Academic Coordinator.
- Transcript: You are required to submit a copy of your transcript to OIP. Most of the time, partner universities send transcripts to OIP and then inform students. Students are required to collect the original copy of their transcript from OIP and take it to their faculties for transfer of courses with grades and credits.
Departmental Academic Coordinators
| Departments/Colleges | Coordinators | Room | Phone | ||
| School of Medicine | Dr. Selin Ünsaler | Topkapı | – | SUNSALER@ku.edu.tr | |
| School of Nursing | Gülcan Bağçivan | Topkapı | 2675 | gbagcivan@ku.edu.tr | |
| College of Adm. Sci. & Econ. | |||||
| International Relations | Ziya Öniş | CASE 150 | 1670 | zonis@ku.edu.tr | |
| Business Administration | Zekiye Selvili | CASE 240 | 1456 | zselvili@ku.edu.tr | |
| Economics | Murat Usman | CASE 248 | 1553 | musman@ku.edu.tr | |
| College of Soc. Sci. & Hums. | |||||
| Psychology | İlmiye Seçer | Z11E |
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| Media and Visual Arts | Aslı Günay | SOS 274 |
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| Archeology History of Arts | Lucienne Thys-Şenocak | SOS 225 | 1425 | lsenocak@ku.edu.tr | |
| English Lang. & Comparative Litr. | M. Fatih Uslu | SOS 260 | 1528 | muslu@ku.edu.tr | |
| History | Can Nacar | SOS Z11B | 1130 | cnacar@ku.edu.tr | |
| Philosophy | Eylem Özaltun | SOS Z22C | 1116 | eozaltun@ku.edu.tr | |
| Sociology | Fatoş Gökşen | SOS 258 | 1311 | fgoksen@ku.edu.tr | |
| Law School | Yasin Alperen Karaşahin | SOS 151 | 1825 | yakarasahin@ku.edu.tr | |
| College of Science | |||||
| Mathematics | Hasan İnci | SCI 268 | 1687 | hinci@ku.edu.tr | |
| Molecular Bio. & Genetics | Onur Öztaş | ONOZTAS@ku.edu.tr, | |||
| Chemistry | Umut Aydemir | SCI Z61 | 1449 | uaydemir@ku.edu.tr | |
| Physics | Özgür Müstecaplıoğlu | SCI 155 | 1424 | omustecap@ku.edu.tr | |
| College of Engineering | |||||
| Chemical and Biological Engineering | Özlem Keskin | ENG 224 | 1538 | okeskin@ku.edu.tr | |
| Computer Engineering | Öznur Özkasap | ENG 144 | 1584 | oozkasap@ku.edu.tr | |
| Electrical and Electronics Engineering | Sinem Çöleri | ENG 117 | 1535 | scoleri@ku.edu.tr | |
| Industrial Engineering | Metin Türkay | ENG 205 | 1586 | mturkay@ku.edu.tr | |
| Mechanical Engineering | Demircan Canadinç | ENG 103A | 1891 | dcanadinc@ku.edu.tr | |
| KU Institutional Erasmus Coordinator | Bülent Kılıç | DOS B334 | bukilic@ku.edu.tr | ||
| Graduate School of Social Sciences and Humanities | Burcu Ergin | SOS Z04 | 1883 | burcuergin@ku.edu.tr | |
| Graduate School of Business | Nida Bektaş | SNA A73 | 1606 | nidabektas@ku.edu.tr |
Required Course Load & Transfer of Courses
- It is mandatory to get approval from your faculty/institute before mobility if you are planning to transfer the credits for courses.
- Students who would like to transfer the courses taken during Summer Exchange program are required to take min. 3 and max. 12 KU credit worth of courses.
- If your exchange GPA is higher than 2.00 you will have right to transfer your credit or grades to your Koç transcript. However partially credits or grades cannot be transferred.
- If your exchange GPA is lower than 2.00 you will have no right to choose credit or grades only choice. All your exchange credits and grades transferred directly to your Koç transcript.
Cancellation
To cancel your application after submitting the Commitment Letter, you need to submit the cancellation petition to OIP, by uploading the petition onto KUAPP and notifying OIP via an e-mail to outgoing@ku.edu.tr. Same method applies for the commitment period.
To cancel your application after the commitment/cancellation letter period, you are obliged to notify OIP via email and upload your petition onto KUAPP.
You can find cancellation petition in Turkish here. You can find the English version here.
It should be noted that students, who cancel their exchange after the “notice period” provided by OIP right after the announcement of placement results, would lose -10 points if they apply for Summer Exchange Program again in the future.
Useful Documents
Commitment Letter (in Turkish)
Commitment Letter (in English)
Cancellation Petition (in Turkish)
Cancellation Petition (in English)
Placement Results
NEW: Summer Exchange 2024 Placement Results
Summer Exchange 2023 Placement Results
Summer Exchange 2022 Second Call Placement Results
Placement Results for Summer 2022- First Call
Virtual Summer Exchange 2021 Placement Results
Selection & Placement Results for Summer 2020 -2nd Call
Selection & Placement Results for Summer 2020 -1st Call
Contact
For any inquiries regarding exchange programs, please open a track-it by sending an e-mail to outgoing@ku.edu.tr or open a track-it via https://trackit.ku.edu.tr/
You can also contact our Outgoing Student Advisors by booking an appointment on their office hours. You can use audio or video call on Microsoft Teams for advising on exchange programs.
To book an appointment with one of our advisors please click here.
Application Announcements