As OIP, we have gathered the most frequently asked questions about the Global Exchange program and created this new Global Exchange FAQ Document to give our students detailed information about the program. We kindly ask our students to familiarize themselves with the FAQ document’s questions and answers and contact us after going through all the questions answered in the document.

Please refer to OIP’s Application and Selection Calendar .

In case some grants/quotas are not exhausted after the first round of application, a second round of application will be announced.

Please refer to OIP’s Application and Selection Calendar .

In case some grants/quotas are not exhausted after the first round of application, a second round of application will be announced.

Nomination

• Being placed into Global Exchange partner university does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
• An eligibility check is done before nominating a student. Nominations are conducted by the Office of International Programs. You are not required to do anything for the nomination process except submitting your Student Commitment Form to OIP.
• Please note that nominations take time and that Fall semester students are nominated before Spring semester students..

Application to Host University

• The requirements for application may vary for each institution. Students are responsible for checking the host institution’s website for any information that might be useful for the application procedure. Partner institutions sometimes post necessary information on their websites instead of sending e-mails.
• Obtain, complete, and send the “Application Form” of your host institution before the application deadline. Make sure that you include any other supplementary documents that are required by your host institution. Note that the application forms may be online. Information as to the exact application procedure can be found on each school’s application form or website.
• Any late application or missing document risks your admission. We strongly advise you to send your documents as soft copies via e-mail before sending them through mail. This will help secure the safe receipt of your application on time. Please also be informed that the process of application to the host institutions must be handled individually by yourself. Our Office does not post application documents to host institutions.
• Another document that partner institutions might request during your application is a copy of your passport. If you do not have a passport or you need to extend it when you submit an application, please download your “student letter” via e-devlet and use that document for passport application.
• Expect to receive your Letter of Acceptance from your host institution no later than two months prior to your departure date. On many occasions, the acceptance letters are first received by our Office and then forwarded to students. If you receive your letter of acceptance directly, please bring a copy of it to our Office.

After you are selected please note that you will be expected to submit documents below to OIP:

• Global Exchange Program Commitment Letter (Turkish) Commitment Letter (English)
• This letter should be read by the student carefully and signed version should be submitted to OIP.
• Global Exchange Scholarship Commitment Letter: Students who are selected to receive Global Exchange Scholarship are required to submit scholarship commitment letter to OIP within the given time frame.
• Letter of acceptance: You are asked to submit the “Letter of Acceptance” when you receive it from the host university.
• ​Course Equivalency Form: You are asked the fill out the Course Equivalency Form in coordination with your Departmental Academic Coordinator. The participant is required to submit the approved & signed form to OIP office. College of Engineering students go through an online CEF procedure. These students are still required to submit the approved document to OIP.

Important Notes:

• You are highly advised to attend one of the pre-departure sessions organized by OIP.  Students who do not attend orientation programs are responsible from the problems and hardships that they go through due to lack of knowledge.
• Every student is responsible of his/her own exchange process. Please proceed with attention to the validity of your contact information and follow every step on your own unless there is a force majeure (such as death, illness, impairment etc.)

During Mobility

Course Equivalency Form (During/After): If the student makes changes on the course list, then this form should filled out and approved by the Departmental Academic Coordinator. This form could also be sent to OIP after mobility.

After Mobility

Following the completion of the program, student has to take the following steps.

• Certificate of Attendance : Submit the Certificate of Participation to OIP.
• Course Equivalency Form (During/After): The final list of courses that a student takes at the host university should be filled out and approved by the Departmental Academic Coordinator.
• Transcript: You are required to submit a copy of your transcript to OIP. Most of the time, partner universities send transcripts to OIP and then inform students. Students are required to collect the original copy of their transcript from OIP and take it to their faculties for transfer of courses with grades and credits.

• It is mandatory to get approval from your faculty/institute before mobility in order to transfer the courses taken at partner university. This is done through the submission of Course Equivalency Form to related faculty at KU.
• If your exchange GPA is higher than 2.00 you will have right to transfer your credit or grades to your Koç transcript. However partially credits or grades cannot be transferred.
• If your exchange GPA is lower than 2.00 you will have no right to choose credit or grades only choice. All your exchange credits and grades transferred directly to your Koç transcript.

Additional Requirements for Students Receiving Global Exchange Scholarship:

• Students are required to take courses/thesis work/project work that worth 9 KU credits in one semester.
• Students are required to have min. 2.5 GPA at the host institution. Otherwise, students may be asked to return the scholarship amount provided by KU.

To cancel your application after submitting the Student Commitment Letter, you need to submit the cancellation petition to OIP. You can find the English version here.

It should be noted that students, who cancel their exchange after the “notice period” provided by OIP right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.

Global Exchange Scholarship is a need based funding provided by Koç University to its students. These grants are given only once for one semester.

Who is eligible?

The Global Exchange Scholarship Program offers financial support for selected KU students.

All undergraduate students, excluding ELC, and graduate coursework students studying overseas for 12 weeks or longer may also apply for the scholarship program, which provides a grant of an amount determined on the basis of financial need.

This assistance is awarded on the basis of financial need, where the receipt of benefits, scholarships, destination, length of study and parental assistance are all taken into consideration.

Students may only receive the Global Exchange Scholarship once in the same degree.

In order to be awarded a Global Exchange Scholarship, students must;

• meet the acceptance conditions of the host universities they apply.
• Have min. 2.8/4.00 even if the host institution’s’ GPA requirement is below 2.8/4.00
• Select  “Scholarship” option during your applicaton on KUAPP.
• Submit the filled out/printed application form & required documents to Scholarship Office via provided application link in KU Daily announcement within the given deadline. For any questions regarding the form and application, please contact Ms. Ozge Erdogan via (ozgeerdogan@ku.edu.tr / Student Center Floor -3 Room B304)

Who is not eligible?

• Students who have received a Global Exchange Scholarship on a previous occasion.
• Tuition-paying graduate students.
• CEMS students.

Selection Process

Global Exchange Scholarships are awarded to students who meet 100 percent of demonstrated financial need with the highest average marks in their current KU degrees. The decision regarding the success of the grant application is final and there is no appeal process.

Scholarships Office is only responsible for financial need grading which is between 0 and 4 (4 being the highest grade). Then, student’s cum. GPA grade is added to the financial need grade.

Financial Need Grade + cum. GPA = Student’s overall point for scholarship

The applicant must also meet all requirements of his/her choice of partner universities (such as English test score and type, standing and field of study) as stated on OIP’s web page.

Important to know;

Anatolian, Semahat Arsel and Suna-İnan Kıraç Scholarship students are also required to follow the regular application procedure.

While calculating the total amount of scholarship for students, the amount of the current scholarship and/or financial support given to each student is taken into consideration. The amount of current scholarships is deducted from the total GES amount and the rest is paid to the student as a financial support for his/her study abroad expenses. In this regard, the GES cannot be united with other scholarships and the total financial support for a GES recipient will not be above the total costs stated at OIP web page.

Announcement

Global Exchange Scholarship results will be announced through e-mail notification by OIP.

Scholarship Amount

The pre-set amount of scholarships for two types of scholarship are as follows:

4000 TRY  for one semester. (Travel Grant)*
18 000 TRY (max. amount) for one semester (Global Exchange)*
(* Koc University always has the right to change the amount and number of scholarships granted to students)

How and when will I receive my grant/s?

Your grant will be paid by bank transfer into your Yapı Kredi (TL) bank account.

Provided that you have submitted your “Before Mobility” documents to OIP, you will normally receive payment in early/late July for the Fall Term, and in early/late October for the Spring Term.

Cancellation

Global Exchange Scholarship is only valid for the semester in which it is given. Scholarship cannot be transferred to another semester. Once you have been selected for an exchange semester with Global Exchange Scholarship, cancellation is possible only in exceptional cases (illness, important family commitments or unavoidable, unforeseen serious events) after you submit your Commitment Letter. Appropriate proof will be required.

Please contact your Exchange Advisor at OIP immediately in such cases.

Passport

If you do not have a passport or you need to extend it when you submit an application, please download your “student letter” via e-devlet and use that document for passport application.

Visa

Remember that the country that you are traveling to may require you to obtain a visa. Please make sure that you know the requirements of the visa application for that country. Check the website of its consulate. Note that only the consulates can provide correct/up-to-date information about the visa procedures; our office is neither authorized nor capable of overseeing your visa applications. Consulates often require a Letter of Acceptance (signed and stamped) and a letter proving your financial funds.

Students can download their visa letter from KUAPP. System automatically writes your monthly grant amount on the visa letter, it does not mean your grant is guaranteed until OIP announces the grants to all selected students.

Residence Permit

• You may need a residence permit during your stay at the host country
• Please read any pre-arrival material provided by the host university
• Get necessary documents ready before your departure
• Follow International Office’s instructions while you are there

Accommodation

• Many partner universities offer on/off campus accommodation
• Please note that accommodation arrangement is your responsibility
• Mind the deadlines/procedures regarding housing application provided by the host university
• Make research on student recommendations
• For private accommodation, we advise you to check the following;
  • Area: is the area safe? Do other students choose to live there?
  • Location: is it near the campus? If not, what is the transportation cost? Do the university provide free-transportation card?
  • Price: does it include bills?

Health and Safety

• Follow the rules & regulations of the host country
• Keep your distance from any large political demonstrations
• Show respect and sensitivity for cultural, political and social issues
• If there is a secuity concern, contact your family/university ASAP
• In case of theft; keep a couple of copies of your passport and residence permit at different locations
• If your passport is stolen, inform Turkish Consulate ASAP
• If you have an accident or major health problem, inform your family, host university and KU OIP ASAP
• Inform your host university & close friends about your emergency contacts’ details

Commitment Letter (in Turkish) 

Commitment Letter (in English)

Global Exchange Scholarship Commitment Letter

Course Equivalency Form

Certificate of Attendance

Cancellation Petition (in Turkish)

Cancellation Petition (in English)

Global Exchange Info Session Presentation

Global Exchange Pre-Departure Orientation Session

Global Exchange Partners Accepting KUEPE

NEW: Global Exchange 3rd Call Quota List

NEW: Global Exchange FAQ

NEW: 2021-2022 Global Exchange Third Call Placement Results

Global Exchange 2021-2022 Second Call Placement Results

Global Exchange 2021-2022 First Call Placement Results

 GLOBAL EXCHANGE 2020-2021 THIRD CALL SELECTION & PLACEMENT RESULTS

 GLOBAL EXCHANGE 2020-2021 SECOND CALL SELECTION & PLACEMENT RESULTS

 GLOBAL EXCHANGE 2020-2021 FIRST CALL SELECTION & PLACEMENT RESULTS

GLOBAL EXCHANGE 2019-2020 FIRST CALL SELECTION & PLACEMENT RESULTS

GLOBAL EXCHANGE 2019-2020 SECOND CALL SELECTION & PLACEMENT RESULTS 

GLOBAL EXCHANGE 2019-2020 THIRD CALL SELECTION & PLACEMENT RESULTS 

For any inquiries regarding exchange programs, please open a track-it by sending an e-mail to outgoing@ku.edu.tr or open a track-it via  https://trackit.ku.edu.tr/

You can also contact our Outgoing Student Advisors by booking an appointment on their office hours. You can use audio or video call on Microsoft Teams for advising on exchange programs.
To book an appointment with Gizem Güler, please click here. To book an appointment with Ömer Eskici, please click here. To book an appointment with Tuğba Güven, please click here.