A traineeship (work placement) abroad in an enterprise or any other relevant workplace. Traineeships abroad at a workplace are supported during short cycle, first, second and third cycle studies.
Students should work as an intern in a business enterprise or organization, which is directly related to their own educational field. The internship does not necessarily have to be a mandatory component of the student’s educational program although the economic sector the student works at should be closely related to it. An internship at a research center/laboratory, etc. is possible but only with an administrative role. Wherever possible, the traineeships should be an integrated part of the student’s study program.
Traineeship- Blended Mobility:
Blended learning activities are a combination of virtual/online learning activities and physical learning activities. Blended mobility, therefore, is a combination of physical mobility and a virtual activity (or component) before or after physical mobility. As a rule, any mobility that was previously exclusively physical mobility can now be organised as a combination of physical mobility abroad and a learning period online either before or after the physical part.
From the perspective of the participant, there are also two possible scenarios of blended mobility with different durations of physical mobility:
1) Blended traineeship mobility with a long-term physical presence abroad – minimum 2 months of physical presence abroad complemented by any volume of virtual learning before or after the physical mobility
2) Blended traineeship mobility with a short-term physical presence abroad – a minimum of 5 days and a maximum of 30 days abroad complemented by any volume of virtual learning before or after the physical mobility
Applicants have to specify their form of participation in the traineeship mobility program (i.e. physical, blended: short-term physical, blended: long-term physical) in the Acceptance/Invitation Letter received from the host company/institution. If the form of participation is not specified in the Acceptance/Invitation Letter, the mobility will be considered as “physical” participation.
This program enables you to spend a placement (traineeship) period between 2 months to 12 months in an enterprise or organization in one of the Partner Countries (Switzerland, Egypt and Russia); public or private organizations active in the labour market.
However, it should be noted that in order to help more students benefit from the Erasmus+ Grant, payments can be made for max. 2 months depending on the available budget and number of applicants.
IMPORTANT: If a student returns to the home country before the end of the traineeship period and/or before the min. required duration (min. 2 months), then sanctions regarding the Erasmus+ Worldwide grant will be implemented.
If there is a “Force Majeure” (mücbir sebep)**, the student should immediately get in touch with OIP and OIP will seek Turkish National Agency’s advice and approval on the matter. If Turkish National Agency approves the situation as “compelling”, then OIP will inform the student and the student will be able to return home before the end of the mobility period. Student will only receive the grant for valid days of mobility.
If a student returns home without getting in touch with OIP first, then the mobility will be considered as invalid and student will be asked to return the initial grant (70%) back to Koc University.
**Force Majeure (mücbir sebep): Family issues, Health problems, Natural disaster, etc.
Erasmus+ Worldwide program offers the following countries as internship destinations, and quotas are pre-set for countries listed in the table.
Students can plan their internships starting as of 10th of June, 2021. Internships must be finalized until July 2022.
While students can find internships at any suitable organization, as part of Erasmus+ Worldwide Internship program, students can also intern at the administrative offices of the following partner Universities:
The application for Erasmus+ Worldwide Internship Program takes place between 27/01/2020- 21/02/2020. For details please refer to OIP’s Application and Selection Calendar. Each call for application published by the University may stipulate different dates of start and/or end; in any case all mobility programs must be concluded by July 30th, of the relevant Academic Year.
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr during your studies at KU before, please first create a “Preliminary Application” for yourself as shown below:
**Please select the Reference Type at the Application Information section as “Internship”
*Students can get their Koc TOEFL scorecards from the Registrar’s Office. Please keep in mind that it will take a couple of days for Registrar’s Office to issue your TOEFL or IELTS scorecards. You are asked to upload your English Proficiency Proof on the online application form (https://kuapp.ku.edu.tr ).
**Students who wish to apply using their KUEPE scores will need to take a screenshot of their KUSIS homepage, where KUEPE scores are shown. If students have any technical issues with screening their KUEPE results on their KUSIS homepage, they must contact the IT department to solve the issue. Students can also contact the Registrar’s Office and English Language Center to get their KUEPE results as well.
If you do not have an official TOEFL, IELTS or KUEPE scorecard, you have to take a new test. Please note that you need to plan your application accordingly as it takes time to get the result of English Proficiency tests.
Exceptions to the English proficiency tests (TOEFL, IELTS) include only lifetime residents of Australia, Canada (other than Quebec), New Zealand, United Kingdom or the United States (other than Puerto Rico). Students who have recently and successfully completed at least 4 years of rigorous academic studies in one of the countries listed might also be exempted. Their English proficiency score calculated on KUAPP will be the min. English Language admission requirement of the program at KU they are admitted. Students English Language Score will be automatically calculated as the equivalent of 80 TOEFL IBT unless the student submits an IELTS or TOEFL score, Placement will be based on 50% GPA and 50 % TOEFL, so the higher scores students have, the better chance of placement students will have.
IMPORTANT: Special Cases
If an application and selection round for Erasmus+ Worldwide Study and Internship program takes place at the same time, and if a student applies to both programs at the same time, then the following applies:
After you are selected please note that you will be expected to submit below documents to OIP:
Erasmus+ Worldwide Internship Commitment Letter: This letter should be read by the student carefully and signed version should be submitted to OIP.
Documents to be submitted by student upon arrival at the host university:
Following the completion of the program, the student has to take the following steps:
IF YOUR INTERNSHIP WILL BE TRANSFERRED AS AN COMPULSORY INTERNSHIP :
• You are advised to get in touch with your faculty before you start your internship in order to register for an internship course at KU before your departure. Please inform OIP if your internship is accepted as “compulsory” by your faculty before starting your internship abroad.
IF YOUR INTERNSHIP WILL BE A VOLUNTARY INTERNSHIP :
• According to the rules of Erasmus+ Program, your mobility must be recognized by Koç University even though it is not a compulsory internship. For that reason, once you finish your internship abroad, OIP will inform the Registrar’s Office about the successful completion of your internship. Registrar’s Office will then take actions to state your Erasmus+ Internship in your Diploma Supplement. Please also check-in with the Registrar’s Office 2-3 months after your return.
The number of grantees is determined by the National Agency in accordance with the grant allocated to the country for the year.
Grants are paid to students in two instalments. 70% of the grant is paid before departure in 45 days following the submission of documents to OIP, and the remaining 30% is paid after the student submits all required documents, depending on the mobility duration as verified by the Certificate of Attendance and passport entry/exit dates, and taking into account the student’s level of success and fulfilling their responsibilities. Payments are made in Euros, which requires a Euro bank account in Yapi Kredi Bank.
Erasmus+ Worldwide Traineeship program provides monthly stipend as well as travel grant to selected participants. Koç University student going to a partner country receives 700€ per month.
Selected participants also receive travel grant. The calculation is done based on the distance between Koç University and the host city. Calculation is done by Distance Calculator.
|20-99 km||20 €|
|100-499 km||180 €|
|500-1999 km||275 €|
|2000- 2999 km||360 €|
|3000-3999 km||530 €|
|4000- 7999 km||820 €|
|8000 km an above||1.500 €|
Deductions may apply to students who do not fulfil their responsibilities and/or are unsuccessful. Grant deduction may take place in case of the following
Students are able to participate in Erasmus+ Worldwide Traineeship program without receiving a grant. However, it should be noted that the student has to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) to OIP.
To cancel your application after submitting the Student Commitment Letter, you need to submit the cancellation petition to OIP.
It should be noted that students, who cancel their exchange after the “notice period” provided by OIP right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.
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In order to get your CV ready for internship applications, you may get help via www.europass.gov.tr