Application & Selection & Nomination
Who is Eligible to Apply?
- Applicants must be registered at KU as full-degree undergraduate or graduate students at the time of application.
- Undergraduate students must have completed at least one academic year and graduate students must have completed at least one semester and have a valid CGPA score. They must also continue studies at the same level at KU in the following year, i.e. the year of the exchange.
- Students studying in the English Language Preparatory Class are not eligible to apply.
- Undergraduate students should have at least 2,2 CGPA, Graduate students should have at least 2,5 CGPA. Required English Proficiency Score is min. 80 TOEFL (IBT) or min. 550 Koç Institutional TOEFL or min. 6.5 IELTS.
- The student must not have been on an Erasmus+ exchange for more than a total of 12 months per study cycle (Bachelor’s, Master’s and research studies are counted separately), including the time period applied for in this application.
Specific requisites for PhD students
- Must be enrolled on a full time PhD program at the time of application
- The proposed mobility period must fit into the PhD student’s program of study/research
- Must have identified a potential supervisor at the host institution
- Minimum required CGPA 2.20 for undergraduate, 2.50 for graduate and postgraduate students.
- Language Requirement: Koç University Institutional TOEFL** (550 PBT), TOEFL (550 PBT/ 80 IBT) or IELTS Score Card (min. 6.5) (valid for 2 years after the test date)
- Special Needs Statement & Proving documents (if applicable)
- Substitutive documents for children of martyr and veteran people (if applicable)
- Substitutive documents for students who are covered by the 2828 numbered Social Services Law (if applicable)
**You may pick it up from the Registrar’s Office. It doesn’t need to be your official score card, the Registrar’s Office can give you a copy, certified with a “True Copy” stamp on it. Please keep in mind that it will take a couple of days for Registrar’s Office to issue your TOEFL or IELTS score card. You are asked to upload your English Proficiency Proof on the online application form (https://kuapp.ku.edu.tr ).
If you do not have a valid TOEFL or IELTS score card, you have to take a new test. Please note that you need to plan your application accordingly as it takes time to get the result of English Proficiency tests.
Exceptions to the English proficiency tests (TOEFL, IELTS) include only lifetime residents of Australia, Canada (other than Quebec), New Zealand, United Kingdom or the United States (other than Puerto Rico). Students who have recently and successfully completed at least 4 years of rigorous academic studies in one of the countries listed might also be exempted. Their English proficiency score calculated on KUAPP will be the min. English Language admission requirement of the program at KU they are admitted. Students English Language Score will be automatically calculated as the equivalent of 80 TOEFL IBT, unless student submits a IELTS and TOEFL score, which has 2 yrs of validity. Placement will be based on 50% GPA and 50 % TOEFL, so the higher scores students have, the better chance of placement students will have.
The following documents should be uploaded on kuapp at the time of the application.
|Document Type||Mandatory/ If applicable|
|Transcript of Records||Mandatory|
|Language Score card||Mandatory|
|Special Needs Statement & Proving documents||If applicable|
|Substitutive documents for children of martyr and veteran people||If applicable|
|Substitutive documents for students who are covered by the 2828 numbered Social Services Law||If applicable|
Application is done via OIP’s online application system: https://kuapp.ku.edu.tr/ If you have not applied to any of the Mobility Programs offered by OIP via kuapp.ku.edu.tr, please first create a “Preliminary Application” for yourself as shown below:
Watch the demo video of application process on our new system on here.
- Erasmus students are selected by their sending higher education institution in a fair and transparent way.
- Selection is done based on 50% Academic achievement + 50% Language score.
- In addition to academic achievement and language score, if the applicant has benefited from another Lifelong Learning Program or Erasmus+ mobility scheme while pursuing the same level of academic degree, 10 points will be subtracted for each and every activity utilized (regardless of whether internship or education) when calculating academic achievement and language score averages.
- Disabled students receive +5 points if proving documents are provided in the application.
- Children of martyr and veteran people receive +5 points if proving documents are provided in the application.
- Students who are covered by the 2828 numbered Social Services Law receive +5 points if proving documents are provided in the application.
- Students who want to participate in mobility programs in their birth country receive -5 points.
- The OIP calculates and lists the average score of each applicant based on the calculation explained above.
- All applicants are ranked from the highest to the lowest score by faculty, and the top scoring students are selected depending on faculty quotas, by the selection committee.
- Results are notified to all applicants in written format via e-mail and OIP website, and are also announced on OIP’s Bulletin Board.
Additional Evaluation criteria for PhD students:
- Mobility Agreement Proposal feasibility and contribution to common academic interests between the sending and receiving partner institutions.
- PhD students are advised to identify potential supervisor(s) at the host institution before applying for Erasmus+ Worldwide study program.
- Relevance to institutional relations between the sending and receiving partner institutions.
IMPORTANT: Special Cases
If an application and selection round for Erasmus+ Worldwide Study and Internship program takes place at the same time, and if a student applies to both programs at the same time, then the following applies:
- If a student has not participated in an Erasmus+ Worldwide program before: 10 points are deducted from the student’s overall score for one of the programs (either study or internship), and the student selects the program for deduction to be implemented. The student informs OIP about this decision via a written petition.
- If a student has participated in an Erasmus+ Worldwide program before: 10 points are deducted for the program that the student has participated before and 20 points are deducted for the other program that the student applies.
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via firstname.lastname@example.org
If your application was neither selected for a grant nor included in the reserve list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Koc University via email@example.com .
Being placed into an Erasmus+ ICM partner school does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
An eligibility check is done before nominating a student. Nominations are conducted by the Office of International Programs. You are not required to do anything for the nomination process except submitting your Student Commitment Form to OIP.
Please note that nominations take time and that Fall semester students are nominated before Spring semester students.